Administrative Assistant II for Strategic & Personal Communication

The Administrative Assistant provides essential administrative and clerical support to the dean, chair, faculty, staff, student workers, and guests of the School of Communication & the Arts. This role requires the ability to work independently with good judgment and discretion while contributing to a collaborative and welcoming office environment.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Administrative Assistant II serves the Department of Strategic & Personal Communication.
• Maintains Department Chair's schedule and coordinates appointments.
• Greets visitors and provides professional, courteous assistance.
• Performs clerical duties including filing, typing, answering phones, and managing email correspondence.
• Schedules and coordinates events such as CFAW, Experience LU, graduation, and other departmental functions.
• Schedules, records, compiles, transcribes, and distributes minutes of meetings.
• Submits and tracks all facilities work orders, print shop orders, and IT Service Tickets.
• Reserves rooms using 25Live.
• Maintains a clean and organized academic office environment.
• Trains and becomes proficient in Liberty University systems and software.
• Supports and supervises HR hiring procedures.
• Performs other duties as assigned.
• Collaborates effectively as a team member, embracing and fostering LU’s Christian model and Mission – Training Champions for Christ.

Admin I

• Submits key/badge access for others.
• Provides training as needed to department employees for administrative processes.
• Maintains a positive workplace environment.
• Orders and maintains office supplies and equipment in BuyLU.
• May use Workday to hire student workers and GSAs and approve student worker time.
• May have procurement duties and check budgets in Banner.

Admin II

• Manages hiring process for student workers and possibly GSA/TA, staff, and faculty in Workday.
• Enters/updates courses and programs in Courseleaf and may possibly enter faculty into FAT for classes and possibly handle catalog edits and course legislation.
• May assist in processes related to faculty qualifications.
• Approves time/absences in Workday for student workers and staff.
• Oversees procurement tasks and manages budgets in Banner and Anaplan.
• Performs tasks supporting the department and School of Communication and the Arts, including duties typically assigned to an Administrative Assistant I as needed.

SUPERVISORY RESPONSIBILITIES

Admin II: Supervises student workers and may approve time for staff.

QUALIFICATIONS AND CREDENTIALS

Education and Experience

Admin II: 3-5 years administrative experience with finance/business and personnel management and bachelor’s degree required; OR 5-10 years office/administrative experience with finance/business and personnel management. Some college attendance or professional work experience in a higher educational setting required. Prior experience with Liberty University systems is helpful. Proficient in Microsoft Suite (Word, Excel, PowerPoint, Teams, Outlook). Excellent organizational and problem-solving skills and previous event planning experience required.