Position Information
Position Information (Default Section)
Job Title
Administrative Assistant II - Prison Education Program
Location
Main Campus - Dayton, OH
Job Number
05567
Department
Advanced Job Training
Job Category
Support
Job Type
Full-Time
Status
Regular
Job Open Date
10/01/2026
Resume Review Date
10/16/2026
Closing Date
10/15/2026
Open Until Filled
No
Position Summary
The
Administrative Assistant II – Prison Education Program
position at Sinclair provides high-quality administrative support
to the Directors of Internal and External Programs, as well as
full-time and part-time faculty within the Prison Education
Program. This role helps ensure the department operates
efficiently, professionally, and effectively while fostering a
positive, collaborative, and service-oriented environment for
students, faculty, staff, and external partners.
The salary for this position begins at $40,359.00 and is
determined commensurate with education and
experience.
Why you’ll love Sinclair:
The following are some of the benefits that full-time support staff
with Sinclair College receive:
- Tuition Waiver for You and Your Family : Employees and
eligible dependents can take advantage of tuition-free access to
Sinclair courses and programs.
Generous Retirement Benefits : Build your future through
participation in OPERS, including a 14% employer contribution.
Exceptional Time Off : Enjoy more than four weeks of
vacation and personal leave, more than three weeks of sick leave
annually, and 14 paid holidays each year.
Health Benefits That Work for You : Choose from
competitive medical, dental, and vision plans designed to support
you and your family’s health and well-being.
Peace of Mind for the Future : Full-time employees
receive employer-paid life insurance and long-term disability
coverage.
Professional Growth Opportunities : Continue your
education and career development with tuition reimbursement and
ongoing professional development support.
Work-Life Balance and Wellness : Access programs,
resources, and events that support your personal well-being and
professional success.
*SCC has the right to revise this position description at any
time. This position description does not represent in any way a
contract of employment.
Principal Accountabilities
- Provide administrative support within the Prison Education
Program department, ensuring efficient daily operations and
effective communication among stakeholders
- Serve as a primary point of contact for departmental inquiries
by monitoring shared email accounts, responding to routine
requests, scheduling meetings, distributing communications, and
coordinating calendar activities
- Assist with academic and semester planning activities,
including course scheduling support, semester preparation,
instructor communications, course material coordination, and
maintenance of instructional resources
- Coordinate the ordering, tracking, inventory management,
distribution/delivery, and return of instructional materials,
textbooks, technology, office supplies, and other program resources
in accordance with departmental and institutional procedures
- Process and maintain departmental records, forms, reports,
spreadsheets, evaluations, and documentation while ensuring
compliance with college record retention requirements and
confidentiality standards
- Support student and faculty-related processes, including Prior
Learning Assessments, instructor evaluations, academic
correspondence, Dean’s List communications, and other programmatic
activities
- Assist with the management and tracking of instructional
technology and equipment, including Chromebook inventory, labeling,
distribution, and related records
- Support graduation and credentialing activities by coordinating
logistics, maintaining inventories of graduation materials,
preparing certificates and regalia, and collaborating with
correctional facilities, faculty, program leadership, families
(where permitted), and Sinclair commencement personnel
- Provide on-site operational support at correctional facilities
as assigned and maintain collaborative working relationships with
facility staff to support program delivery and student success
- Assist with special projects, departmental events, meetings,
and other initiatives in support of Advanced Job Training, Prison
Education Program, and institutional goals
- Other related duties as assigned
Requirements
- Minimum of an associate’s degree required; bachelor’s degree in
a related field preferred
- Minimum of three (3) years of professional office experience
required; experience in correctional, law enforcement, or higher
education setting preferred
- Current working knowledge of and successful professional
experience working within the criminal justice system
preferred
- Professional communication skills to include but not limited to
oral and written required
- Ability to successfully work with diverse constituents,
including college faculty and administrators as well as inmates and
staff in correctional facilities required
- Ability to work on multiple tasks simultaneously while
providing great attention to detail while meeting all prescribed
deadlines required
- Current working knowledge of Microsoft Office and ability to
learn necessary college-related databases required
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have a minimum of an associate's degree?
- * Do you have a minimum of 3 years of related work experience?
- * In accordance with Sinclair Community College employment,
tax, and benefits compliance requirements, please select the state
in which you currently reside or will perform work for this
position.
- Ohio
- Indiana
- Kentucky
- I do not reside in or am unable to perform work in one of these
states.
- * Are you legally authorized to work in the United States, and
will you now or in the future require employer sponsorship for a
work visa? *Sinclair Community College will not sponsor applicants
for work visas.
- Yes, I am authorized to work in the United States and do not
require sponsorship now or in the future.
- Yes, I am authorized to work in the United States but will
require sponsorship now or in the future.
- No, I am not authorized to work in the United States.
Applicant Documents
Required Documents
- Resume
- Cover Letter
Optional Documents
