"Administrative Assistant II"

Job Details

Posting Number: 2025714

Posting/Functional Title: Administrative Assistant II

University Pay Plan Title: Administrative Assistant II

Location: San Marcos

Department: College of Education

Recruitment Type: Open Recruiting

Job Type: Full-Time

Funding Source: Permanent

Monthly Salary: $3,250

Job Category: Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• High school diploma or GED.
• Ability to communicate effectively both verbally and in writing.
• Ability to operate a personal computer with Microsoft Windows and Office software, specifically Outlook and Excel.
• Experience with intellectual disabilities in higher education
• Experience working with students with intellectual or developmental disabilities.

Preferred Qualifications:

• Bachelor’s degree.
• Basic understanding of Procurement policies and Procedures.
• Punctual and excellent attendance.
• Experience as an administrative assistant.
• Experience with SAP, Concur Travel and TSUS Marketplace.
• Basic understanding of University Policies and Procedures.

Job Description: The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit. This position is in-person on the San Marcos campus.

Job Duties:

• Assist in managing the daily operations of Bobcat RISE.
• Coordinate scheduling and other arrangements for virtual and in-person meetings.
• Monitor progress and due dates of all Bobcat RISE assignments and projects, providing project management assistance.
• Coordinate schedules, workflow, and project activities with external partners and stakeholder offices across the university.
• Maintain the Schedule of Classes for Bobcat RISE student courses in collaboration with other Bobcat RISE staff, academic departments, and Bobcat RISE advising, and assist with overrides and student questions.
• Prepare travel applications, expense reports, and compliance forms.
• Coordinate purchasing and enter purchase requisitions.
• Monitor budget transactions.
• Submit personnel actions and Personnel Change Requests.
• Assist in preparing various activities and events.
• Maintain and organize digital files in a shared drive and review for completeness.
• Respond to email in a timely manner, proactively assisting students, staff, faculty, and leadership inside and beyond the college.
• Reserve classrooms and meeting rooms for program needs.
• Compose and proofread correspondence and forms.
• Coordinate contract routing.
• Maintain calendar for supervisor.
• Create and update forms and workflow processes.
• Answer telephone, provide initial response, transfer calls, and take messages.
• Greet and assist visitors.
• Perform other duties as assigned.

Additional Information to Applicants:

Cover letter should address qualifications in the same order that they are listed in this posting. Applicants must submit with the electronic application: a cover letter, resume and list of 3 references with contact information.

Job Open Date: 08/27/2025

Job Close Date: 09/11/2025

Open Until Filled: No

Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start: 8:00AM

Normal Work Hours End: 5:00PM