"Administrative Assistant II"

Job Details

San Marcos, TX

Texas State University

Administrative Assistant II

Posting Number: 2026139

Location: San Marcos

Department: History

Recruitment Type: Open Recruiting

Job Type: Full-Time

Monthly Salary: $3,173-$3,262

Job Category: Non-Exempt

Required Qualifications:

• Proficient in Microsoft Office 365 to include Word, Excel, Outlook, Teams, and SharePoint.
• Knowledge of Adobe products
• Effective communicator with excellent verbal, written, and interpersonal communication skills.
• Demonstrated ability to maintain sensitive and confidential information.
• Demonstrated ability to multitask, organize, and prioritize responsibilities, and handle interruptions.

Preferred Qualifications:

• Prior experience working in an academic setting.
• Experience with SAP and Concur
• Knowledge of Texas State University academic policies, systems, and procedures.
• Experience maintaining social media presence for professional organization
• Experience in developing promotional materials

Job Description:

The Administrative Assistant II provides administrative and clerical support to the department chair, the graduate faculty members, and the other administrative staff.

Job Duties:

• Support department travel through Concur system for faculty and student conference and research travel, invited speakers, job candidates, etc.
• Manage student evaluations of faculty teaching
• Collaborate with Director of Graduate Studies and complete administrative paperwork for graduate program
• Disseminate reminders of academic deadlines and announcements of opportunities to graduate students.
• Administrative paperwork for undergraduate and graduate internship programs
• Administrative paperwork for community partnerships in public history and service-learning courses
• Administrative paperwork for flyers/brochures/swag
• Collaborate with Admin III to organize, prioritize, direct, and explain office work assignments to office staff, student workers, community service workers.
• Manage office supplies, decorations, maintenance work orders, receiving of mail and packages
• Serve as receptionist by answering phone, greeting and assisting students, faculty, staff, and visitors and maintaining confidentiality.
• Collaborate with the Director of Graduate Studies, department faculty, and department staff on public programs
• Disseminate reminders of academic deadlines and announcements of opportunities to graduate students
• Compose, type, and proofread a range of documents including correspondence, maintaining database and reports.
• Attend university staff development workshops and/or training sessions as appropriate.
• May be asked to provide insight on process improvements and successful outcomes.
• Perform other duties as assigned

Additional Information to Applicants:

Job Open Date: 11/14/2025

Job Close Date:

Open Until Filled: Yes

Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start: 8:00AM

Normal Work Hours End: 5:00PM

Posting Notices:

Legal and Required Notices:

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Applicants must be authorized to work for any employer in the United States. The University will not sponsor or assume sponsorship of any candidate requiring a petition for a H1B employment visa.

Quicklink: https://jobs.hr.txstate.edu/postings/55061

For a detailed description of this position and to apply, visit https://jobs.hr.txstate.edu/postings/55061 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.

About Texas State and San Marcos:

Texas State University is a emerging research institution located in the burgeoning Austin-San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff

Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university's picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.