"Assistant to the Dean, Dean's Office, Gary W. Rollins College of Business - UT Chattanooga"

Job Description

The Gary W. Rollins College of Business is seeking a highly organized and proactive Assistant to the Dean to provide strategic, programmatic, and operational support to the Dean’s Office. This role is central to the planning and execution of key initiatives that advance the college’s mission and requires a high level of independent judgment, stakeholder coordination, and policy interpretation.

The Gary W. Rollins College of Business is seeking a highly organized and proactive Assistant to the Dean (Administrative Associate 4 - MR08) to provide strategic, programmatic, and operational support to the Dean’s Office.

Responsibilities

Program Management & Executive Support

• Oversee planning and execution of key programs such as advisory board meetings, award programs, and accreditation-related initiatives (e.g., AACSB).
• Manage executive-level meetings, schedules, and communications for the Dean and Associate Deans.
• Support strategic projects, accreditation documentation, and continuous improvement initiatives.

Stakeholder Engagement & Communications

• Serve as a liaison between the Dean’s Office and external partners, advisory board members, and community stakeholders.
• Draft, distribute, and maintain program-related communications, records, and follow-ups.

Building Operations & Facility Oversight

• Act as the primary contact for campus facilities, safety, and service providers for college buildings.
• Oversee space planning, office assignments, vendor coordination, and emergency protocols.

Human Resources & Financial Administration

• Facilitate onboarding of new faculty and staff.
• Coordinate faculty reappointment, promotion, and tenure documentation.
• Manage the College’s scholarship program, procurement, and financial records with compliance and accountability.

Data Management & Compliance Reporting

• Maintain databases, prepare reports, and support accreditation and audit processes.

Knowledge, Skills, and Abilities

• Excellent written and verbal communication skills with strong attention to detail.
• Strong organizational and project management skills, with ability to manage multiple priorities.
• Discretion in handling sensitive and confidential information.
• Proficiency in Microsoft Office Suite; ability to learn systems such as Oracle.
• Ability to interpret policy, resolve problems, and build relationships with stakeholders.

In order to be considered for candidacy, applicants must submit a cover letter and resume in addition to the online application. Review of applications will begin October 6, 2025, and continue until the position is filled. Applications received by this date will receive priority consideration.

Qualifications

Required:

• High school diploma or GED.
• Minimum of five years of relevant experience in administrative, program coordination, or operations support.

Preferred:

• Bachelor’s degree in business, communications, public administration, or a related field.
• Experience in higher education or program support roles.

Work Location

• University of Tennessee – Chattanooga, TN Campus
• This is a fully on-site position

Compensation and Benefits

• UT market range: MR08
• Anticipated hiring range: $50,000 - $60,000
• Find more information on the UT Market Range structure here
• Find more information on UT Benefits here