Administrative Assistant II
Job Details
Posting Number: 2026615
Posting/Functional Title: Administrative Assistant II
Location: San Marcos
Department: Dept of Health & Human Performance
Monthly Salary: $3,262.00
Required Qualifications
- High school Diploma or equivalent
- Two years of experience working in higher education or a similar field
- Experience in customer service
- Ability to perform basic mathematical calculations
- Ability to prepare clear, concise, and grammatically correct correspondence and documents
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, etc.)
Preferred Qualifications
- Bachelors Degree
- Experience working in an office setting
- Strong organizational skills
- Excellent personal skills in working courteously and effectively with a variety of people
- Ability to prioritize workload and deal with interruptions
- Experience with University Systems (SAP, Canvas, Banner, Logi, Course Leaf (CLSS), etc.)
- Knowledge of Texas State University Policy
- Experience working with students and/or faculty
Job Description
The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.
Job Duties
Primary Duties
- Process all course overrides for the department
- Manage faculty textbook adoptions and desk copy requests
- Taking Program Coordinator meeting minutes
- Overseeing compliance with HB 2504 & HB 1027 (syllabi, office hours and textbooks)
- Managing 25 Live room reservations
- Assist in faculty PCRs as needed
- Oversee and manage routine operations of the department.
- Answer the telephone, screen and transfer calls, take messages, and refer callers to other offices as needed.
- Greet, screen, and route visitors as needed.
- Establish and maintain an effective filing system, and review files for completeness.
- This position works in person on campus.
Shared Duties
- Review purchase orders and invoices, maintain ledgers, and monitor the operating budget’s transactions.
- Maintain and inventory of office supplies and order new supplies as necessary.
- Organize and maintain Affiliation Agreements, develop contracts for internship sites, and renew them when necessary.
- Manage the employment and termination of student workers in the Health and Human Performance department.
- Supervise student workers by delegating tasks, establishing schedules, implementing rules and procedures, and providing instruction and discipline.
- Maintaining filing and tracking system and personnel records and ensuring compliance with the State Records Retention Schedule.
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