"Administrative Assistant III, FNEC"

About Food and Nutrition Education in Communities

Food and Nutrition Education in Communities (FNEC) in Cornell University's Division of Nutritional Sciences provides program leadership, develops curricula and staff training, and conducts research to improve nutrition and prevent obesity, with a focus on limited-resource populations. FNEC is committed to providing effective nutrition education programs to the target audience, delivered by staff who are trained in the delivery of high-quality, research and evidence-based curricula. FNEC provides oversight for the Expanded Food and Nutrition Education Program (EFNEP) delivered through Cornell Cooperative Extension associations across New York State.

The Opportunity

Under limited supervision and in a team-oriented environment, the Administrative Assistant III will primarily be responsible for coordination of schedules (Calendar coordination), including extensive travel, developing intra-office communication protocols, streamlining administrative procedures, and last-minute task delegation of faculty requests. The Administrative Assistant III will serve as the first point of contact for email inquiries by independently answering correspondence and will provide general administrative, organizational, and technical support to faculty, whose duties including teaching, research, and extension. This position will support travel planning, including coordination of schedules, itinerary and reimbursement support.

The responsibilities of this position include, but are not limited to:

• Coordinate and maintain the director's calendar, commitments, scheduling meetings and resolving scheduling conflicts to ensure a smooth schedule, timeliness of deliverables, and overall administrative organization
• Arranging all phases of travel for FNEC staff and guest speakers using Concur to prepare both domestic and international travel preparation, coordination, and reimbursements
• Overseeing the organization and support for the FNEC staff by screening, routing, and responding to routine correspondence
• Process orders for office supplies, as needed
• Assist and backup other team members when needed with program delivery support
• Assist with conference and meeting planning
• Assist with the formatting and dissemination of nutrition education materials, curriculum, presentations and training/technical assistance materials
• Help coordinate site visits with Cornell Cooperative Extension Associations

If you have some administrative experience, a knack for embracing technology to increase efficiency, a positive customer service approach, and an interest in learning and growing, we encourage you to apply! A resume and cover letter are required for full consideration.

This is a part-time (20 hours/week), fixed term, benefits eligible position that is based in Ithaca, NY and is fully on-site. This is a one-year term position with potential for appointment renewal based on funding availability and job performance.

What We Need

A resume and cover letter are required for full consideration.

• Minimum requirement of a high school diploma with 2 to 4 years of relevant work experience, or a combined equivalency of education and relevant work experience
• Interest and ability to learn and harness new technology and software to address challenges and increase efficiency. Proficiency in Outlook (email and calendar functions), Microsoft Word, Excel, and PowerPoint
• Ability to handle confidential and sensitive information with discretion and integrity
• Proven record of exceptional customer service
• Strong communication skills with the ability to interact tactfully and diplomatically with diverse internal and external constituents
• High accuracy in spelling, grammar, proofreading, and attention to detail
• Proactive and resourceful, able to meet challenges independently and with tact
• Excellent organizational skills with the ability to prioritize under pressure, make sound decisions, and balance conflicting priorities

If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.

• Ability to communicate effectively in Spanish and/or French preferred
• Demonstrated sound judgment, creativity, and problem-solving abilities
• Ability to work independently while supporting team efforts and fostering a respectful work environment
• Strong written, verbal, and interpersonal skills, with flexibility and openness to new ideas and approaches

Rewards and Benefits

• This position is based in Ithaca, New York, and is fully onsite.

University Job Title: Administrative Asst III

Job Family: Administration

Level: C

Pay Rate Type: Hourly

Pay Range: $24.30 - $26.15

Remote Option Availability: Onsite

Company: Contract College