Administrative Assistant III
Position Purpose
To coordinate and perform a wide variety of department/program activities that will increase department/program efficiency, expedite/coordinate the work of others, and ensure the smooth operation of the department/program.
Description
Join Dartmouth College's Department of Asian Societies, Cultures & Languages as an Administrative Assistant III for a steady, 20-hour/week position perfect for professionals seeking work-life balance. Work in an exciting multicultural environment where multiple languages are spoken daily while supporting faculty in teaching and students in learning. This role offers flexible scheduling (set on a term-by-term basis), professional development training, a volunteer day, a paid winter break and Dartmouth benefits-plus, it's a fantastic steppingstone for other opportunities at Dartmouth!
Event Planning
- Coordinates the scheduling of curricular and extracurricular events for the department.
- Reserves venues on and around campus.
- Creates and distributes marketing materials for guest lectures, year-end prize events, and open houses.
- Orders and coordinates payment for catering at open houses, department meetings, guest lectures prize events.
- Makes arrangements for visitor travel and lodging.
- Works in person at select events doing setup and cleanup and tech support.
Percentage Of Time: 30%
Communication
- Serves as primary point of contact representing the department/program to the institution and external constituencies.
- Responds to inquiries from alumni, undergraduates, and prospective students.
- In the absence of the department/program administrator, records minutes, and prepares documents for Chair review and distribution.
- Coordinates a wide range of department publicity and communications; advertises academic prizes, colloquia and workshops, and Honors Program Events; posts electronically events and resources of interest to department majors and minors.
- Designs and maintains hallway display cases and departmental brochures.
- Maintains cognizance of working within a diverse community and enhancing diversity and acts appropriately regarding diversity in dealing with others.
Percentage Of Time: 20%
Financial Transactions
- Manages student hiring and biweekly student payroll.
- Collects and submits needed information to pay guest lecturers their honoraria.
- Prepares and submits reimbursements of travel expenses for visitors.
- Prepares and submits routine reimbursements for employees.
- Submits requests to transfer funds for co-sponsored events.
Percentage Of Time: 35%
General Office Support
- Coordinates a variety of activities to support department functions.
- Monitors and orders department supplies.
- Troubleshoots and orders service of department and building equipment (photocopies and conference room technology).
- May supervise student interns and student office assistants.
Percentage Of Time: 10%
Schedule Coordination
- Maintains multiple schedules such as those for department/program events, room utilization, academic term schedules, Honor Thesis activities and colloquia or workshops.
- Coordinates major recurring department activities including those with related departments, external participants, etc.
- Coordinates schedules and itineraries and orients new or visiting faculty, staff, and guest speakers.
Percentage Of Time: 5%
Unlock this job opportunity
View more options below
View full job details
See the complete job description, requirements, and application process


