Administrative Assistant III

Experience using Microsoft Office applications, including Outlook, Word, and Excel.

Experience coordinating multiple priorities, deadlines, and schedules in a professional office environment.

Experience preparing, maintaining, or organizing records, reports, correspondence, or other business documents.

Preferred Qualifications:

• Bachelor's degree from an accredited college or university.
• Experience working in higher education, preferably in student affairs, student success, technology services, or administrative operations.
• Experience providing administrative support to multiple departments, programs, or supervisors simultaneously in a fast-paced environment.
• Experience with budget administration, purchasing, expense reconciliation, travel processing, and financial recordkeeping, including the use of enterprise systems such as SAP and Concur.
• Experience coordinating reports, projects, assessments, audits, or operational initiatives, including data collection and reporting activities.
• Advanced proficiency in Microsoft Office applications, particularly Excel, and experience using business systems such as Qualtrics, Adobe Sign, Microsoft Teams, Zoom, Banner, or similar enterprise platforms.

Job Description:
The Administrative Assistant III provides advanced administrative, operational, and customer service support for the Support Services and Student Success Technology Services departments within the Division of Student Success. This position serves as a key resource in coordinating daily office operations, managing schedules and meetings, preparing reports and correspondence, maintaining records, and supporting departmental projects and initiatives. This position will assist with budget administration, purchasing, expense reconciliation, travel coordination, personnel-related processes, records management, data collection and reporting, technology inventory tracking, and other operational activities that support departmental and divisional goals.

Job Duties:
Administrative Support

• Provide advanced administrative and operational support to Support Services and Student Success Technology Services leadership, staff, and departmental initiatives.
• Coordinate calendars, meetings, conference rooms, events, and operational deadlines.
• Prepare agendas, correspondence, reports, presentations, meeting minutes, and other supporting documentation.
• Monitor and support daily office operations to ensure efficient and effective service delivery.
• Research, gather, and compile information for reports, projects, and departmental decision-making.
• Coordinate and support departmental committees, training, meetings, special events, and divisional initiatives.
• Coordinate communications and collaborate with campus partners to support departmental programs, services, and initiatives.
• Direct inquiries and visitors to appropriate resources and offices as needed.

Departmental Purchasing and Administration Coordination

• Assist with purchasing, invoice processing, travel arrangements, expense reconciliation, budget monitoring, and other financial transactions in accordance with university policies and procedures.
• Coordinate, monitor, and process invoices and payments associated with departmental programs, including summer camps, conferences, and special events.
• Maintain records and documentation related to purchasing, budgets, personnel and operational activities.
• Support hiring, onboarding, and employment-related activities for staff and student employees.
• Coordinate departmental access requests, key requests, building access, maintenance work orders, and other operational support processes.
• Train, supervise, and provide guidance to student employees as assigned.

Technology and Inventory Support

• Assist Student Success Technology Services with technology inventory management, equipment tracking, asset records maintenance, data collection, and reporting activities.
• Utilize university software and enterprise systems, including Microsoft Office Suite, Microsoft Teams, Zoom, Qualtrics, Adobe Sign, and other technology platforms to support departmental operations
• Maintain office supply inventories and coordinate the ordering and distribution of materials and equipment.

Other Duties

• Perform other duties as assigned to support departmental, divisional, and university goals.

Additional Information to Applicants:


Job Open Date: 08/21/2026
Job Close Date: 09/04/2026
Open Until Filled: No
Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start: 8:00AM
Normal Work Hours End: 5:00PM

Posting Notices:


Legal and Required Notices:
Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Quicklink: https://jobs.hr.txstate.edu/postings/58179"">https://jobs.hr.txstate.edu/postings/58179

For a detailed description of this position and to apply, visit https://apptrkr.com/9781298"">https://jobs.hr.txstate.edu/postings/58179 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.

About Texas State and San Marcos:
Texas State University is a emerging research institution located in the burgeoning Austin-San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff

Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university's picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year.

Why work @ Texas State?
• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.


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