Position Summary

Maintains and oversees efficient administrative functions of the Department. Executive Assistant administrative support for the Chair, Associate Chair and other faculty as well as support for the teaching and research mission of the Department. Decision making role for numerous day to day functions in the department.

Job Description

Primary Duties & Responsibilities:

• Oversees schedule and correspondence for the Chair
• Coordinate faculty searches – including scheduling interviews and coordinating all arrangements associated with visits.
• Coordinates faculty courtesy appointments and faculty leaves
• Assists with event coordination for Departmental conferences, symposia, receptions and award ceremonies and memorials
• Assists with coordination of the Departmental Colloquium Series, Brown Bag Series and Workshops
• Facilitates all aspects of faculty tenure/promotion reviews for tenure track and teaching faculty, including third year reviews.
• Attend and record minutes of faculty, staff and search committee meetings
• Create and maintain files on all faculty and emeritus faculty including confidential material regarding salaries and promotions.
• Order, distribute and maintain database for all departmental keys
• Co-coordinate room scheduling for Department space.
• Co-coordinate participant payment processes
• Backup approver and reviewer for workday FIN transactions. 

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:
High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:
No specific certification/professional license is required for this position.

Work Experience:
Administrative Office (5 Years)

Skills:
Not Applicable

Driver's License:
A driver's license is not required for this position.

Preferred Qualifications

Education:
No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:
No additional work experience unless stated elsewhere in the job posting.

Skills:
Not Applicable

Grade

G09-H

Salary Range

$23.37 - $36.19 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Scheduled Hours

37.5