"Administrative Assistant - K12 Operations- W.A.V.E Program"

Administrative Assistant - K12 Operations- W.A.V.E Program

Company: Mid Michigan College

Job Location:

Category: Administrative Assistants

Type: Full-Time

Mid Michigan College seeks individuals who: value collegiality and mutual respect; use data in decision making; are innovative; are service minded; are goal oriented; strive to continually improve themselves and their work processes; are willing to collaborate and seek to add value in every interaction.

W.A.V.E is a post-secondary readiness pilot program designed to support local high school districts and their students. The program aims to help students explore opportunities, gain invaluable knowledge, and build confidence as they navigate their post-secondary paths with purpose and possibility.

This position provides vital administrative and clerical support, including scheduling, communications, record-keeping, and event coordination for the W.A.V.E. program. It ensures efficient program operations and requires strong organizational and communication skills.

This is a 2-year grant funded position, which ends on June 30, 2027. The individual hired into this position will be employed by EDUStaff and assigned to Mid Michigan College.

Examples of Duties

1. Provide administrative support to all aspects of the W.A.V.E Program.
2. Schedule and organize W.A.V.E sessions with high school districts, including communication with district representatives, maintaining event calendars, and coordinating guest and volunteer facilitators.
3. Assist in survey building, assignments, and reporting within K12 software used in college and career readiness.
4. Prepare and manage instructional materials and resources, including inventory control, supply requests, and student data.
5. Handle email correspondence, phone calls, and inquiries related to W.A.V.E.
6. Maintain accurate records and documentation of program activities, students, and volunteer information.
7. Attend all W.A.V.E sessions off-site.
8. Safeguard the college's confidentiality in all communication channels and through proper handling of records and documents.
9. Promote a positive image for the college by serving as a role model for our mission, vision, and values. Provide excellent customer service, maintain a professional demeanor, and exercise sound judgment.
10. Perform other duties as assigned to ensure the effective operation of the W.A.V.E program.

Typical Qualifications

Education, Certification, Licensure:

• Associate’s degree required.

Experience:

• Administrative support experience in business or education preferred.

Supplemental Information

• Previous administrative support experience, preferably in an educational setting.
• Strong organizational skills and attention to detail.
• Excellent communication, interpersonal skills, and presentation skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with K12 career training resources like Xello is a plus.
• Ability to manage multiple tasks and prioritize effectively.
• Comfortable working independently as well as part of a team.

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