Administrative Assistant

Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the Office of Climate Action. This position reports to the Chief Climate Officer and provides administrative support and performs related duties as assigned.

Importantly, this position serves as the first point of contact for many when engaging with OCA and is expected to engage professionally and respectfully with a wide range of audiences, while maintaining the integrity and interests of OCA.

Among the key duties of the position are the following:

• Assists the Chief Climate Officer with various position-related tasks as needed on a day-to-day basis.
• Handles tracking projects, coordinating agendas for meetings, conducting research and managing ad hoc projects as necessary.
• Coordinates the calendar for the Chief Climate Officer, including setting up meetings for multiple attendees, securing conference rooms, and organizing general calendar workflow.
• Serves as the OCA liaison with Institutional Planning and Operations – Business Service relating to invoices/payments, initiating procurement of needed goods and services (creating purchase requisitions/orders), managing office/copier supplies, obtaining signatures on forms, completing other required documentation for procurement purposes, and other various finance and administrative related duties as needed.
• Assists with coordination of OCA events.
• Creates routine communication materials, including, but not limited to monthly newsletters, social media posts, website posts, and others.
• Performs other duties as assigned.

Minimum Education and Experience:

• Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices.