Administrative Assistant

Position Summary

Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the The Division of Access and Community Engagement. The Administrative Assistant will serve as the first point of contact of the office, managing front desk operations, answering phone calls and routine emails. Position provides administrative support to division management by assisting with the coordination and administration of programs, projects, and/or processes and with the preparation and control of records, statistics, reports and documents.

Among the key duties of this position are the following:

• Schedules appointments.
• Arranges and coordinates logistics for events and meetings.
• Processes various administrative documents and data.
• Creates routine informational materials.
• Assists with the administrative and logistical needs of division events and serve as day-of support.
• Completes other work consistent with a basic understanding of the mission, vision, role, and goals of the division, and the tasks and responsibilities of the Administrative Assistant in the achievement of division goals.
• Performs professional work that requires knowledge of general administrative/office management practices and the basic application and use of concepts, theories, and terminology of unit administration.

Minimum Education and Experience

• Bachelor's degree or an equivalent combination of education and/or experience.

Equipment Utilized

Familiarity with equipment and software needed for administration and office management, including but not limited to virtual meeting platforms (Zoom, WebEx,Teams, etc.), Qualtrics, Google Drive, shared drives, Constant Contact, DocuSign, BaseCamp, Doodle, Microsoft Outlook; Microsoft Office Suite: Word, Excel, PowerPoint, Visio, Adobe Acrobat, and other Rutgers systems as needed.

Physical Demands and Work Environment

Ability to lift boxes and materials up to 25lbs.

Special Conditions

Ability to work nights and weekends.