Boston College Introduction
Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. Ranked 37 among national universities, Boston College has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion.
Job Description
Department: 053501 - English
Position: 00001698 - Administrative Assistant
Employment Type: On-Site | Full-Time (35hrs/week) | Non-Exempt | 42 week, per yr.
Hiring Range: $25.60/hr to $32.01/hr. Pay rate commensurate with relevant experience.
This is a full-time academic year position (42 weeks per year, mid-August through May). Please confirm that you are looking for an academic year position in your cover letter.
The Administrative Assistant's role is to work as part of a team of two to support the English Department through office management, overseeing the department's fiscal operations, and directly assisting the Chair. The English Department is comprised of 45 full-time faculty members, 35 part-time faculty members, and 30 teaching graduate students.
The responsibilities for this position include:
- Manage the department's operating budget, several program budgets, and faculty with research grants. Tasks include relaying reimbursement requests, helping track expenses, and making purchases.
- Create and update payroll for part-time faculty, order supplies, and allocate departmental financial aid to graduate students.
- Enter scheduling data into the course management systems; assist with registration at the start of each semester; help with academic advising events during the summer and academic year.
- Maintain confidential academic and financial records for faculty and graduate students in the department. Such record maintenance includes clearing M.A. and Ph.D. students for graduation.
- Help organize events, including reserving room and food; act as a contact for spaces of all kinds, including classroom change requests for faculty, new office requests and moves for faculty.
- Maintain a weekly departmental bulletin, help keep the office tidy and organized, and optionally manage social media accounts (Instagram primarily).
Requirements
- Minimum of one year of administrative experience, preferably in a higher education setting
