"Administrative Assistant"

Job Details

Essential Duties:

• Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards.
• Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.
• Assists University staff, faculty, and students; answers inquiries and provides information.
• Key team member in PFD timekeeping, corrections and communications for accurate completion within defined payroll deadlines.
• Gathers and analyzes statistical information regarding departmental programs and activities; produces reports.
• Accesses PFD leadership calendars, collaboratively communicates and provides input to calendar scheduling.
• May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies.
• Key team member in position control and standardization of requests in employee resource planning software with guidance of PFD leadership.
• Oversees staff; assists in the enforcement of policies and procedures; establishes schedules and reviews performance.

Minimum Qualifications:

Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise

Required Knowledge, Skills and Abilities

• Knowledge of facilities operations, policies and procedures; ability to update policies and procedures under the direction of PFD leadership.
• Knowledge of computer and office applications.
• Ability to promptly achieve proficiency with Employee Resource Planning and Computerized Maintenance Management software tools.
• Acumen in creating and disseminating department correspondence.
• Confidentiality, supervisory skills, research/resourcefulness skills

Additional Position Information (if applicable)

Working Conditions

Generally typical office environment. May require considerable walking, standing, or bending. May have periodic assignments which entail dealing with modestly unpleasant conditions. This position is fully on campus in Oxford, Ohio.

Special Instructions (if applicable)

None

Additional Information

A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

This organization participates in E-Verify.