Job Details

TITLE: Administrative Assistant

DEPARTMENT: School of Education

REPORTS TO: Chair, School of Education

CLASSIFICATION: Staff-12 months

EFFECTIVE DATE: TBD

STANDARD WORK HOURS: 20 hours per week

LOCATION: On-Site-Main Campus

EMPLOYMENT STATUS: Part-Time

EMPLOYMENT CLASSIFICATION: Non-Exempt

JOB SUMMARY

Under direct supervision of the Chair, the Administrative Assistant provides office support and administrative services for the School of Education, including tasks that may involve confidential information. This role ensures the efficient operation of the office and facilitates communication and coordination within the department and with external stakeholders. The Administrative Assistant manages daily office activities, correspondence, scheduling, and project coordination.

ESSENTIAL JOB FUNCTIONS

• Office Management: Coordinate and manage office activities to ensure efficiency and compliance with university policies. Maintain supplies and equipment, monitor inventory, and ensure equipment functionality.
• Administrative Support: Prepare documents, manage calendars, handle correspondence, and maintain records. Create and process requisitions, travel arrangements, budget transfers, and check requests for staff, faculty, guests, and students. Assist with data entry, reporting, and presentation preparation.
• Communication: Serve as a primary point of contact for internal and external stakeholders. Respond to inquiries via phone, email, and mail. Schedule and coordinate meetings, appointments, and travel. Prepare and distribute memos, newsletters, and other communications.
• Project Coordination: Support projects by tracking progress, coordinating resources, and managing timelines. Assist with planning and execution of events, workshops, and departmental activities.
• Financial Administration: Monitor and support budgetary functions. Process invoices, expense reports, and financial documentation accurately and in a timely manner.
• Customer Service: Greet and assist visitors, ensuring a welcoming and professional environment. Address inquiries and resolve issues with professionalism, escalating when necessary.