Administrative Assistant, Student Transitions and Family Engagement

Job Details

Job Title
Administrative Assistant, Student Transitions and Family Engagement

Department
Student Life Orientation

Worker Type
Regular

Pay TypeHourly

Hourly Rate
20.15

Scheduled Weekly Hours
40

Benefit Eligible
Yes

Post-Offer, Pre-Employment Physical Required?
No

Job Description Summary
Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of a University administrative unit.

Job Description

Essential Duties

• Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards.
• Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.
• Assists University staff, faculty, and students; answers inquiries and provides information.
• Oversees staff; assists in the enforcement of policies and procedures; establishes schedules and reviews performance.
• Gathers and analyzes statistical information regarding department's programs and activities; produces reports.
• May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments; may maintain inventory of supplies.

Minimum Qualifications
Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise

Required Knowledge, Skills, and Abilities

• Knowledge of unit's operations, policies, and procedures
• Supervisory skills
• Knowledge of computer and office applications
• Research skills

Additional Position Information (if applicable)
The administrative assistant in Student Transitions and Family Engagement, in addition to the above, will:

• support the orientation registration system and related processes.
• support administrative and logistics questions connected to the Miami Family Fund.
• serve as a front-facing team member who regularly provides customer service and support to students, families, and the broader university community.

Special Instructions (if applicable)
n/a