Manage calendars, schedule meetings, coordinate appointments,
and arrange conference rooms or virtual meetings.
Screen and direct telephone calls, emails, and visitors
appropriately.
Organize and maintain electronic and paper filing systems,
records, and departmental documents.
Coordinate travel arrangements and prepare travel-related
documentation and expense reports.
Assist with meeting planning, including preparing agendas,
materials, minutes, and follow-up actions.
Process invoices, purchase requisitions, expense reports, and
other routine administrative transactions.
Monitor office supply inventory and coordinate purchasing
activities.
Compile, track, and maintain data, records, and reports using
spreadsheets and databases.
Support department projects by coordinating timelines,
gathering information, and following up on action items.
Maintain confidentiality of sensitive information and
records.
Interpret and apply established policies, procedures, and
administrative guidelines.
Provide customer service and respond to inquiries from
employees, customers, vendors, and other stakeholders.
Perform other related duties as assigned.
University of the Pacific recognizes that diversity, equity, and
inclusion is foundational to the success of our valued students and
employees. We prioritize policy and decision-making that
demonstrates awareness of, and responsiveness to, the ways
socio-cultural forces related to race, gender, ability, sexuality,
socio-economic status, etc. impede or propel students, faculty, and
staff.
Minimum Qualifications:
- High school diploma.
- One (1) year of experience working in an office
environment.
Preferred Qualifications:
- Associate degree or related coursework preferred.
- Knowledge of general office practices, procedures, and
administrative support functions.
- Proficiency with Microsoft Office Suite, including Word, Excel,
Outlook, PowerPoint, and Teams.
- Strong written and verbal communication skills.
- Excellent organizational, time management, and prioritization
skills.
- Ability to maintain accuracy and attention to detail while
managing multiple assignments.
- Strong customer service and interpersonal skills.
- Ability to exercise discretion and maintain
confidentiality.
- Ability to work independently and as part of a team.
- Basic understanding of office budgeting, purchasing, and
recordkeeping processes.
- Experience and sensitivity in working with people of diverse
backgrounds and cultures.
- Demonstrated experience in advancing social justice, equity,
and inclusion in a university setting.
- Ability to engage and integrate culturally responsive practices
and knowledge in their work.
Physical Requirements:
Physical Requirements:
The physical demands
described here are representative but not definitive of those that
must be met by an employee to successfully perform the essential
functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential
functions.
Work Environment/Work Week/Travel:Requires extended periods of
sitting and repetitive hand/wrist motion while using a computer
keyboard and phone. Occasional standing, walking, climbing stairs,
bending, stooping, and reaching. Occasional lifting up to 25
pounds.
Work is performed during standard hours; Additional hours may be
required to meet business needs or deadlines.
Hiring Range: $20 - $32 per hour. We consider factors such
as, but not limited to, scope and responsibilities of the position,
candidate's qualifications, internal equity, as well as market and
organizational considerations when extending an offer.
Background Check Statement:
All applicants who receive a conditional offer of employment are
required to execute a release and authorization for a background
screening.
AB 810 Misconduct Disclosure Requirement:
University of the Pacific complies with California Assembly Bill
810, requiring candidates accepting conditional job offers to
disclose any final administrative or judicial findings, ongoing
proceedings, allegations, resignations under investigation, or
appeals related to sexual harassment or misconduct within the past
seven years.
To apply, visit https://pacific.peopleadmin.com/postings/32773
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