Administrative Assistant to the Department Chair

Administrative Assistant to the Department Chair

Lubbock
44175BR
Plant and Soil Science

Position Description

Performs routine administrative support or technical program assistance work. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.

About the University

Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students.Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas - hard work, grit and authenticity - the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.

About the Department and/or College

Davis College includes the departments of Agricultural and Applied Economics, Agricultural Education and Communications, Animal and Food Sciences, Landscape Architecture, Natural Resources Management, Plant and Soil Science, and Veterinary Sciences along with multiple research centers and institutes. The College has over 100 tenure-track faculty, 2747 undergraduate and 519 graduate students, numerous other staff employees, and generated approximately $16 million in extramural research funding.

The PSS Department is a comprehensive academic unit conducting research and offering coursework and programs in several areas of plant and soil sciences. There are 36 full-time faculty members and a student body consisting of approximately 180 undergraduate and 140 graduate students. B.S., M.S. and Ph.D. level degrees are offered in Plant and Soil Science. Additionally, distance education courses and four certificate programs are offered. The department is research-intensive, while fostering strong teaching expectations and commitments. Students in the department are educated to meet the challenge of using soil, water, and plant resources for sustainable production and environmental quality.

Major/Essential Functions

ASSISTANT TO THE DEPARTMENT CHAIR:

• Assist the Department Chair with maintaining daily schedule.
• Assist with scheduling/organizing/and taking minutes at the monthly faculty meetings
• Assist with annual faculty evaluations and maintaining the required documentation
• Scheduling of appointments for New Faculty Interviews (as needed)
• Any other duties as needed

DEPARTMENT JOB DUTIES:

• Answer incoming phone calls
• Reservations for the Department Conference Room
• Distribute incoming mail (twice daily)
• Work with department committees
• Administrator for the PSS Department BioRender account
• Work closely with the IT department Program Manager to maintain the department inventory tag system
• Maintain Faculty/Staff Directory & Teams Channel Membership
• Contacting Shredding Service to pick up/drop off shred bin
• SECC Coordinator - Contact for the annual United Way Campaign

DEPARTMENT BUILDING AND VEHICLE MANAGEMENT:

• Building Coordinator - issuing keys through the KMS system, placing work orders
• Vehicle Management - submitting monthly vehicle reports to fleet services,
• Submitting Driver Approval Forms to Risk Management
• Handling of Voyager charges/cards and Fueling Site Charges
• Vehicle Inventory - Keep track of all PSS Vehicles/Tractors/Equipment

DEPARTMENT COMMUNICATION & OUTREACH:

• Monthly Donation Letters to donors who have donated to programs within the department
• Work with Davis College communications team to keep department social media and websites up to date and design/update flyers, programs and invitations for departmental events.
• Maintain and order department swag & promotional materials
• Responsible for cleaning off bulletin boards in the Bayer Plant Science (BPS) Hallway at the end of each semester
• Sending Departmental announcements
• Update materials for the BPS Atrium and Main Office Televisions
• Maintaining mailing list for and help design PSS calendars sent out on a yearly basis
• Main contact for planning Department Events (room reservations, invitations, catering services)

Required Qualifications

Completion of high school or the equivalent. Five years office experience. Additional education may substitute for experience on a year for year basis.

Preferred Qualifications

• Experience with TTU systems
• Familiarity with Microsoft Applications, especially TEAMS
• Familiarty with design software such as Canva or Adobe Creative Suite

Pay Range

$17.69 - $22.98 - $28.32

To apply, visit workattexastech.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.