Position Highlights

This position reports to the Senior Director of Development within the Arizona Cancer Center (AZCC) and work closely with the AZCC development and leadership team, greater Philanthropy and Alumni Engagement (PAE) team and the University of Arizona (UA). This position provides a variety of administrative and support-related activities for the AZCC development team (50%) and AZCC leadership (50%). As such it requires a high degree of professionalism, discretion, confidentiality, initiative, and organization; accuracy and attention to detail; use of good judgment; and an ability to set priorities and handle multiple projects with limited supervision. It also requires excellent communication and interpersonal skills, and a high degree of computer proficiency. This position is a member of the Philanthropy Alumni & Engagement Program (PAE) and subject to joint management by Arizona Cancer Center and the University of Arizona Foundation as specified in the Amended and Restated Development Services and Asset Management Agreement dated July 2, 2021.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

Duties & Responsibilities

• Provides quality customer service at all times and ensures that office operations are efficient and in compliance with UAF and AZCC department policies and procedures.
• Screens incoming inquiries as needed to provide prompt attention and effectively manage customer/donor expectations.
• Schedules meetings and appointments with AZCC partners, Philanthropy and Alumni Engagement (PAE) staff, UA campus leaders, development officers, prospects, donors, and other individuals as requested by supervisor.
• Distribute daily mail.
• Assists with AZCC and PAE special events including homecoming and meetings as needed.
• Assists with planning, drafting and editing written correspondence, proposals and other materials to donors and executive leadership.
• Prepare gift transmittal forms and non-gift deposit transmittal (and is knowledgeable about required documentation and fund numbers assigned) for PAE Financial Services.
• Proficiently utilizes Blackbaud Constituent Relations Database (Lynx) for preparation of gift acknowledgment letters and background materials in accordance with PAE and department standards and procedures.
• Proficiently use Lynx to record follow up activities and complete regular data quality control checks and prepare reports.
• Assist in preparing mailing and electronic lists to share communication updates, newsletters, and invitations.
• Manages Senior Director's calendar and prepares materials for meetings.
• Works with PAE central service teams and development officers to submit updates to donor bio/dem data in Lynx.
• Prepare reimbursements and purchase orders.
• Serves as point of contact for campus partners, when requested by leadership, for questions related to UA/UAF/AZCC and center systems and services and to assist with events.
• Prepares expense and travel reimbursements and travel authorizations for development staff for processing and authorization.
• Help keep office files organized and up to date, including basic project tracking.
• Organizes and facilitates campus tours to prospects, donors and/or other individuals at the direction of the Senior Director.
• For AZCC leadership, will assist with multiple monthly administration meetings, including taking and distributing minutes.
• Assists with meeting logistics, including preparing and submitting invitations and room reservations; selecting, ordering, and working with catering on food and beverages; printing, collating, and distributing materials, audio/visual equipment, etc.
• Facilitate travel arrangements including reservations for flights, rental cars, hotels, conference registrations, etc.
• Pcard reconciliation and other entry-level financial assistance in collaboration with business office.
• Will provide event support for large meetings, retreats, and symposium's specific to AZCC leadership.