Five (5) years of successful administrative experience
providing support to executive management is preferred.
Knowledge, Skills, Abilities
- Intermediate level computer skills, must be proficient with
Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Excellent time management and organization skills and ability
to prioritize and take initiative to accommodate work flow
- Ability to work independently and as a member of a team
- Must be professional, discreet in manner in maintaining
confidentiality and able to exercise discretion
- Ability to work in a high stress and fast paced
environment
- Excellent interpersonal skills required, with the ability to
interact with all customer groups – staff, faculty, visitors, Board
of Trustee members, and the community at large
- Must be able to meet deadlines and handle multiple
priorities
- Must possess excellent verbal and written communications skills
to include ability to effectively handle complex questions and
issues independently
- Strong business sense, and professionalism to communicate with
all levels of management and staff
- Flexible and cooperative in working on team efforts with
attention to detail
- Ability to adapt procedures, processes and techniques to the
completion of assignments
- Accurate typing and data entry skills
- Ability to come to work promptly and regularly
- Ability to concentrate and perform accurately
- Ability to take direction and react to change productively and
to handle other tasks as assigned
Essential Duties & Responsibilities:
- Maintains positive and professional student, faculty and staff
relationships
- Provides administrative support including but not limited to
answering calls and routing to appropriate staff/faculty, calendar
scheduling and management, materials preparation, and
dissemination
- Supports Program Manager with general operational tasks
- Creates, monitors and maintains up-to-date student lists
- Develops and maintains databases to accurately track student
milestone data and outcomes
- Generates and runs reports to confirm Alumni and student
eligibility for Licensure Exam prep kits in advance of order
fulfillment, prepare and submit invoices for payment
- Gathers data required for completion of APA Annual Report
Online
- Assists in developing and maintaining digitized filing
systems
- Manages logistics of student and faculty meetings; reserve
rooms, send invitations, set reminders of upcoming appointments,
transcribe, and prepare meeting minutes
- Actively participates in Program and University events
including Commencement ceremony
- Manages communication of information to students around Program
related events and activities
- Provides exam proctoring assistance
- Prepares invoices and purchase order requests
Work Environment (Physical Demands): The usual and customary
methods of performing the jobs functions require the following
physical demands: some lifting, carrying, pushing, and/or pulling
and significant fine finger dexterity. Generally, the job requires
80% sitting, 10% walking, and 10% standing. This job is performed
in a generally clean and healthy environment.
Salary Range: $50,000.00 - $55,000.00
Universal Core Behaviors:
Commitment to Adler’s Mission
- Acts with personal integrity, honesty, and compassion in all
professional responsibilities.
- Aligns professional actions with Adler’s commitment to
community-rooted education, research, and impact.
- Contributes to a culture that advances health, well-being, and
community connection — locally and globally.
- Respects and values colleagues and community partners.
Accountability and Excellence
- Demonstrates results-oriented focus and commitment to
quality.
- Consistently meets deadlines and delivers work of high
professional standard.
- Prioritizes service and responsiveness.
- Seeks opportunities to improve efficiency, effectiveness, and
resource use.
- Takes ownership of performance, seeks feedback, and accepts
responsibility for actions.
Communication
- Communicates with respect, diplomacy, and professionalism.
- Demonstrates active listening and comprehension.
- Expresses ideas clearly and effectively in both oral and
written forms.
- Keeps colleagues informed in a timely and transparent
manner.
Collaboration and Teamwork
- Actively contributes to and engages with colleagues, partners,
and communities.
- Builds relationships rooted in respect, empathy, and
trust.
- Demonstrates curiosity, courage, and integrity in guiding work
and decisions.
- Makes thoughtful, informed decisions that balance short-term
needs with long-term impact.
- Works cooperatively with colleagues to achieve collective
goals.
Adaptability and Lifelong Learning
- Approaches challenges with proactive problem-solving.
- Commits to lifelong learning by continuously developing skills,
knowledge, and effectiveness.
- Supports and adapts to evolving needs in the work
environment.
Partnership with Supervisors
- Engages supervisors as partners in achieving goals.
- Fosters open, respectful communication to maintain alignment
and clarity.
- Seeks guidance and feedback when appropriate while
demonstrating initiative and accountability.
Equal Opportunity Employer
It is the policy of Adler University that all persons are entitled
to Equal Employment Opportunity (EEO) protection. The University
does not discriminate against any individual for employment because
of age, religion, race, color, gender, gender identity, sexual
orientation, national origin, ancestry, marital status, physical or
mental disability, military status (including unfavorable discharge
from the military), or any other category protected by federal,
state, or local law.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights
pursuant to federal employment laws. For further information,
please review the
Know Your Rights notice from the Department of Labor.
