Administrative Assistant/ERC IECE (UEC)

Job no: 547714
Work type: Auxiliary
Location: Southern California|San Bernardino - San Bernardino Campus
Categories: Bargaining Unit|Excluded,Job Search Category/Discipline|Administrative,Appointment Type|At-Will,Appointment Type|Temporary,Time Basis|Part Time,Workplace Type (Exclude Inst Fac)|On-site (work in-person at business location)

The Entrepreneurial Resource Centers (ERC) support small business owners and aspiring entrepreneurs throughout the Inland Empire by providing resources, training, and strategic guidance to help them succeed. Led by CSUSB's Inland Empire Center for Entrepreneurship (IECE), the strategically positioned ERC locations are go-to resource centers for aspiring entrepreneurs and small business owners looking to elevate their success! We are passionate about empowering entrepreneurs to grow their businesses and strengthen their communities. We are seeking a highly organized and proactive Administrative Assistant to support the day-to-day operations of our resource centers. This role will play a key part in ensuring smooth office management and providing essential support to our program manager and program participants.

About University Enterprises Corporation at CSUSB
(This is not a state position)
University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary
Temporary, Part Time, Non-Benefitted position through 6/30/2025 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).

Salary: $17.00-$25.00 per hour.

Location: Off campus. ERC, San Bernardino.

Work Schedule
19 hours per week. Monday to Wednesday, 9:00AM-2:00PM, and Thursday, 9:00AM-1:00PM. Some nights and weekends may be required.

First Review Deadline
This position will remain open until filled.

Typical Activities
Under minimal supervision of the ERC Program Manager, the Administrative Assistant will work independently to:

Administrative Support:

• Organize and maintain files, records, and documents (digital and physical).
• Monitor and manage email correspondence, including responding to inquiries and redirecting as needed.
• Perform general office tasks at the ERC San Bernardino, such as front office line of contact, data entry and answering phone and walk-in inquiries.
• Update calendars and databases related to programming & community events.
• Share & follow up via previously created communications, including events, rental and general inquiry emails.
• Handle incoming calls and inquiries, directing them to the appropriate individuals or partnerships.
• Ensure the co-working space is well-maintained, including managing the cleanliness, maintenance, and functionality of common areas, meeting rooms, and amenities.

Event and Program Support:

• Coordinate logistics for workshops, networking events, and training sessions.
• Support participant registration and follow-ups.
• Ensure smooth execution of events by handling venue setup, catering, and technology needs.

Social Media Support:

• Assist in posting and scheduling content for social media platforms.
• Monitor and engage with audience interactions across social media platforms.

Other duties as assigned.
Some travel to ERC locations in Temecula and Palm Desert for special events may be required.

Minimum Qualifications

• Education: High school diploma or equivalent.
• Experience: 2 years of experience in an administrative or office support role.
• Other:
  • Strong organizational and time-management skills with the ability to prioritize multiple tasks.
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
  • A passion for supporting small businesses and the entrepreneurial community.

Preferred Qualifications

• Experience in a nonprofit or entrepreneurial environment is a plus.
• Proactive, solution-oriented, and able to anticipate needs before they arise.
• Detail-oriented with a knack for keeping things running smoothly.
• Comfortable working in a fast-paced environment with shifting priorities.
• Friendly and approachable with strong interpersonal skills.