The University of Arizona

Administrative Associate, Department of History

Closes: Dec 5, 2026

Salary: $20 – $25 per hour

Posting Number: req27184

Department: History

Location: Tucson Campus

Address: Tucson, AZ USA

Position Highlights

At the College of Social and Behavioral Sciences (SBS), we work to investigate ideas, transform social conditions, and tell unheard stories. We prepare students, engage in research, and collaborate with community partners to address everyday challenges, be thoughtful problem-solvers, and build solidarity with others across the world. We are rooted in the unique sense of place in our Borderlands region. With more than 30 SBS majors, the College of SBS has a portfolio of competitive and highly ranked graduate programs. Seven of our graduate programs are nationally ranked in the top 25, including top 5 programs in anthropology, geography, political philosophy, and creative nonfiction. With a wide range of subjects to choose from, our students can explore subjects ranging from ancient philosophy to artificial intelligence.

The University of Arizona's Department of History invites you to apply for the role of Administrative Associate. In this role, you will provide administrative support to the Department of History within the College of Social and Behavioral Sciences. This includes coordinating undergraduate and graduate student programs, supporting faculty affairs, and performing all other administrative support functions, including making purchases, scheduling events, and space management.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Administrative Support:

Serve as the point of contact and respond to non-routine inquiries from faculty, staff, students, alumni, the public, and external stakeholders utilizing knowledge of department and university policies and procedures.

Provide administrative support to the departments and department committees, inclusive of special projects.

Coordinate the planning and logistics for department events.

Support the day-to-day administrative functions of the units (e.g., department communications, coordinating lecturers, ordering supplies and textbooks, taking meeting notes, and completing mailings).

Coordinate travel for faculty, visiting lecturers, and recruitment candidates.

Assist the Program Coordinator with scheduling Summer and out-of-semester teaching as needed.

Maintain unit listservs, phone contacts, directories, shared drives, mailboxes, office supplies and equipment, student position postings, etc.

Communicate with department, College, and University offices on related department matters.

Faculty Affairs:

Compile and review promotion and tenure and third-year review dossier packets for the departments. Review material to make sure all components are complete, signed, and compliant with applicable requirements. Coordinate and communicate with College Faculty Affairs, review committees, candidates, department head throughout the process.
Assist with the annual performance reviews process for faculty and serve as faculty portfolio coordinator.
Organize travel and itinerary for visiting faculty candidates and research scholars. Handle logistical arrangements, advise on appropriate University processes.
Coordinate sabbatical, leaves, and reporting for academic program reviews and accreditation processes. Maintain the sabbatical tracking spreadsheet and provide support throughout the process.
Process & manage Designated Campus Colleagues (DCCs), visiting scholars, and international scholar and visa issues.
Coordinate faculty awards, orientations, and recruitment. Complete, troubleshoot and manage Scholarship Universe processes and coordinate with faculty committees as well as relevant college and campus units.
Work with faculty committees and coordinators to help manage GTA semester evaluations. Assist the Program Coordinator, Director of Graduate Studies (DGS), and Director of Undergraduate Studies (DUS) in managing these activities.

Marketing Support:

Produce and update unit websites, newsletters, promotional materials, and assist with social media.

Building/Unit Space Management:

Coordinate day-to-day space matters, moves and renovations, and plan for future space needs.
Coordinate building and room access and provide security response for unit space(s).
Maintain general office spaces, storage areas, shared office machinery, equipment inventory, safety protocols, incident reports, etc.
Manage Cat Card Access, including authorization, management, and lost key forms.

Knowledge, Skills, and Abilities (KSAs):

Exceptional interpersonal skills.
Effective oral and written communication skills.
Demonstrated ability to work collaboratively within a team environment and under supervision.
Ability to learn and implement new technologies.
Proficient with Adobe, Microsoft Office Suite, and other applications related to the position.
Self-motivated with strong creative problem-solving skills.
Ability to multitask, prioritize tasks, and manage time effectively.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

High school diploma or high school diploma equivalency is required.
Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.

Preferred Qualifications

Experience working in higher education.
Experience using UA Analytics and other relevant software systems used at the University.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Organizational Administration

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $20.33 - $25.41

Compensation Type: hourly rate

Grade

5

Compensation Guidance

The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level

OC3

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates

Katherine Morrissey, Ph. D
Professor & Department Head Department of History kmorriss@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Special Instructions to Applicant

Please upload your cover letter as a separate attachment.

Finalists will be asked to provide at least three professional references.

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.

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The University of Arizona

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AcademicJobs.com is the premier platform to discover University of Arizona jobs, connecting talented professionals with exceptional career opportunities at one of the United States’ leading public research universities. The University of Arizona, located in Tucson, Arizona, is renowned for its innovative research and academic excellence, making University of Arizona uni jobs highly sought after by academics and professionals globally. University of Arizona careers offer a dynamic and collaborative environment for individuals to excel. University of Arizona university careers span a diverse range of disciplines, reflecting the university’s key areas of academic specialization, including astronomy, optical sciences, biosciences, environmental science, and social sciences. Employment University of Arizona includes roles such as professors, research fellows, postdoctoral scholars, and professional staff positions, catering to various expertise levels. For those pursuing University of Arizona jobs Tucson, the university’s vibrant campus provides a collaborative workplace in a sunny, culturally rich desert city. University of Arizona vacancies and job postings are showcased on AcademicJobs.com, where candidates can explore opportunities in teaching, groundbreaking research, and administrative roles. Jobs at University of Arizona cover fields like space exploration, public health, and sustainable agriculture, aligning with the university’s commitment to addressing global challenges through discovery and innovation. Each University of Arizona vacancy is an opportunity to contribute to impactful projects within a distinguished academic community. University of Arizona Employment Opportunities are extensive, with University of Arizona job Opportunities ranging from academic faculty to technical and operational roles. A University of Arizona Career offers the chance to join an institution that values intellectual curiosity, diversity, and societal impact. University of Arizona uni openings are regularly updated on AcademicJobs.com, ensuring access to the latest University of Arizona vacancies. Jobs at University of Arizona uni are ideal for those passionate about advancing knowledge and driving progress. University of Arizona job postings include positions in anthropology, engineering, and professional services such as IT and research administration. University of Arizona Employment through AcademicJobs.com connects talented individuals with University of Arizona Uni vacancies, providing a seamless pathway to join a world-leading university shaping the future.

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Administrative Associate, Department of History