Administrative Associate III

Job Title

Administrative Associate III

Agency

Texas A&M University - Corpus Christi

Department

Autonomy Research Institute

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

PURPOSE

The Administrative Associate III, under general supervision provides complex administrative support work.

RESPONSIBILITIES

Administrative Support: 50%

• Prepare and route written communications and reports.
• Coordinate Non-Disclosure Agreements (NDA).
• Respond to requests for information and documentation.
• Maintain calendars, schedules, and appointments.
• Proofread technical, policy, or presentation documents.
• Coordinate meetings and events.
• Monitor tracked information and provide status reports.
• Perform data entry and retrieval and maintain data files.
• Work with community outreach events and Autonomy Research Institute (ARI) visitors.
• Provide front desk coverage, such as maintaining the main phone line and general office tasks.

Student and Staff Support: 45%

• Monitor activities and assign work to student workers.
• Provide training procedures for new staff and students.
• Maintain quality control/quality assurance within the office.
• Assist with issuance of purchase orders, receiving, and One Card purchases.
• Coordinate travel arrangements, develop travel itineraries, and secure lodging accommodations.

Other: 5%

• Safely operates university vehicles/machinery.
• Performs and assists with other job-related duties as required.

QUALIFICATIONS

• High School Diploma or GED.
• Three (3) years of related experience.
• Additional education may be considered for substitution of minimum requirements: Associate's degree and one (1) year of related experience

KNOWLEDGE, SKILLS, and ABILITIES

• Maintain Valid Driver License
• Strong written and verbal communication skills
• Intermediate proficiency in Microsoft Office Suite
• High level of articulation and professionalism
• Exceptional attention to detail
• Critical thinking and proactive problem solving
• Ability to take initiative and identify opportunities for improvement
• Ability to either work in a team environment or independently with minimal guidance
• Ability to manage and prioritize tasks, resources, and time effectively

PREFERRED QUALIFICATIONS

• Bachelor's Degree in related field.
• Experience with Emburse, Smartsheets, Laserfiche.

SALARY: Up to $18.57 Hourly ($38,625.60 Annually Approximately)