Administrative Associate IV

Job Summary

The Administrative Associate IV works under general supervision and provides advanced administrative support work.

Essential Duties and Responsibilities

• Provides advanced administrative support and may serve as a personal assistant. May maintain office schedules and appointments.
• Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs.
• Assists in the development of office procedures, including complex or specialized functions. Explains, applies, interprets, and communicates policies and procedures. May monitor compliance with policies and procedures.
• Maintains a variety of fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries.
• Assists in the planning of special events. Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food.
• Coordinates the maintenance of files, records, office supplies, or equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, or materials.
• May assists management in the supervision of student workers and support staff including processing complex confidential matters.

Additional Responsibilities

• Maintaining a daily record of advising appointments.
• Maintaining a list of contact information from the colleges and academic success coaches.
• Managing Outlook Bookings.
• Managing traffic flow.
• Maintain records and running reports.

Minimum Requirements

• Education - High school diploma or GED.
• Experience - Four years of related experience.
• Bilingual - English-Spanish