Administrative Associate IV
Job Summary
The Administrative Associate IV works under general supervision and provides advanced administrative support work.
Essential Duties and Responsibilities
- Provides advanced administrative support and may serve as a personal assistant. May maintain office schedules and appointments.
- Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs.
- Assists in the development of office procedures, including complex or specialized functions. Explains, applies, interprets, and communicates policies and procedures. May monitor compliance with policies and procedures.
- Maintains a variety of fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries.
- Assists in the planning of special events. Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food.
- Coordinates the maintenance of files, records, office supplies, or equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, or materials.
- May assists management in the supervision of student workers and support staff including processing complex confidential matters.
Additional Responsibilities
- Maintaining a daily record of advising appointments.
- Maintaining a list of contact information from the colleges and academic success coaches.
- Managing Outlook Bookings.
- Managing traffic flow.
- Maintain records and running reports.
Minimum Requirements
- Education - High school diploma or GED.
- Experience - Four years of related experience.
- Bilingual - English-Spanish
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