"Administrative Associate"

Administrative Associate

Benefits of Working at UNCW:

Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach. Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available. Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session. As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service. We also offer an abundance of training and development programs through our Dare to Learn Academy, and the employee assistance program, many of which are offered free of charge.

Recruitment Range:

$36,946 - $40,500

Vacancy Number:

S02748

Competency Level:

Journey

Location of Workplace:

Main UNCW Campus

Home Department:

Department of Management - 31280

Primary Purpose of Organizational Unit:

The Management department is an academic unit assigned to the Cameron School of Business whose mission is defined as research, teaching and service. The faculty publishes scholarly articles and present research at academic conferences/meetings throughout the year. The department provides undergraduate and graduate course work for a wide variety of compulsory business school courses associated with the Management and Marketing options in the Cameron School of Business. Service is provided to (1) the university through faculty committees and other activities, (2) to the community by consulting, speeches by means of holding officer position for academic conferences as well as providing peer review services for journals.

Brief Summary of Work for this Position:

The Administrative Associate provides comprehensive administrative and technical support to the Department of Management. This position is responsible for a wide range of tasks, including:

• Supporting the department in managing, coordinating, and advancing departmental goals
• Coordinating travel arrangements and processing travel authorizations and reimbursements
• Purchasing, organizing, and maintaining departmental supplies
• Building courses and assisting the Chair with student enrollment management
• Preparing and processing large mailings
• Ensuring the office space remains organized, functional, and well-maintained
• Serving as the primary point of contact for planning and coordinating department-sponsored events
• Assisting search committees, the Department Chair, and candidates throughout departmental searches
• Maintaining the departmental website, monitoring for needed updates, and recommending changes
• Managing the department's operating budget across multiple funding sources, including tracking expenditures, preparing spending reports, and assisting the Chair with budget decisions
• Supervising student workers as needed
• Performing other duties as assigned

Minimum Education and Experience Requirements:

Graduation from high school and one year of related office experience; or an equivalent combination of education and experience

Preferred Education, Knowledge, Skills & Experience:

• Bachelor's Degree
• Experience with Banner Finance, Banner HR, SSRS, ChromeRiver, EPAF, and UShop
• Knowledgeable with Microsoft Office software
• Pleasant and professional customer service skills and attitude
• Demonstrates excellent written and oral communication skills

FTE:

1.0 FTE (40 hours per week)

Months Per Year:

12 Months

Work Days:

Monday - Friday

Work Hours:

8:00am - 5:00pm

Type of Position:

Permanent

Job Posting Date:

12/16/2025

Posting Close Date:

1/9/2026