Job description
The new member of the Academic Coordination Office will:
- Carry out administrative tasks for the department: meeting organization, financial management, activity planning, data collection, document archiving, among others.
Required qualifications
- Administrative training, with a minimum of Intermediate Vocational Training (e.g., FP, CFGM, or an equivalent qualification).
- Additional training related to the tasks to be performed will be valued.
Experience and knowledge
Minimum requirements:
- At least 1 year of experience in various administrative functions.
- Good written and oral communication skills.
- Good planning and organizational skills.
- Good IT skills.
Desirable:
- Having worked/studied/lived in an international and/or multicultural environment.
- Experience in administrative tasks related to human resources, such as recruitment calls.
- Proven ability to independently organize and/or lead meetings.
- Experience organizing activities and events.
- Experience in customer service or researcher support.
- Demonstrable ability to prepare reports.
- Participation in the establishment and execution of internal processes.
- Knowledge of the research system and/or research career.
- Ability to work independently and as part of a team
- Ability to handle multiple tasks simultaneously
- Attention to detail.
- Catalan and/or Spanish.
- English (minimum B2 level or demonstrated by international exposure in an English-speaking country or others).
IDIBAPS offers
- Type of contract: Indefinite contract for scientific-technical activities.
- Working hours: Full time (37.5 hours / week).
- Scientific technic activity: Support to predoctoral and postdoctoral researchers.
- Incorporation into IDIBAPS: A research centre of excellence in the city of Barcelona. Excellent research results and competitive project grant awards, both national and international.
- Long-life training offered by the institute.
- Working mode: Hybrid. Teleworking 2/3 days a week (allowed after a period of onsite training).
- Working conditions: Holiday entitlement of 22 days + 6 days for personal affairs, flexible working hours and flexible remuneration (health insurance, transport, meal vouchers, training).
- The chance to form part of a dynamic work environment: We are a team with a wealth of experience that jointly evaluates ideas and strategies and promotes a healthy work-life balance.
Salary
23.400,00€ - 26.400,00€ Annual gross salary.
Salary commensurate with experience and qualifications
Applications
- Presentation letter: explicitly mentioning the call reference (FU-261/2026) and explaining the candidate’s personal reasons for applying.
- Curriculum Vitae: including a list of publications, where applicable.
- Documentation accrediting the credentials set out and the required qualifications.
- Obligatory: the duly signed Authorisation relating to EU Regulation 2016/679 on the protection of personal data (attached document, page 5) must be attached to the application.
Submission and deadline
Candidates shall submit their applications, indicating the call reference for the position for which they are applying, by email to the address: fcrbrrhh@recerca.clinic.cat
Deadline: From the publication of this call until September 08th, 2026.
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