"ADMINISTRATIVE COORDINATOR"

ADMINISTRATIVE COORDINATOR

Posting Number: SRGV8553
Number of Vacancies: 1
Location: McAllen, Texas
Department: University Auditor
FLSA: Exempt

Scope of Job:
To coordinate activities and provide supervision in the operation and administration of a department. To relieve the administrator of a large volume of complex decisions. Responsible for making complex administrative decisions requiring knowledge of a wide range of regulations, policies, and procedures. Also, responsible for fiscal and administrative activities for a large department or comprehensive responsibility for the operation and direction of a smaller department.

Description of Duties:

• Plans, organizes, and coordinates administrative operations.
• Assists director and/or manager in preparing and analyzing budgets, merit pay recommendations, as well as assisting during the interviewing/hiring process.
• Maintains and verifies departmental personnel files including records of required employee credentials and licensing.
• Maintains departmental procedures manuals.
• Schedules and arranges department and committee meetings including the preparation of meeting notices and agendas.
• Monitors and maintains control of expenditures within budgets.
• Processes bills for payment.
• Assists in report preparation and in responding to official inquiries.
• Coordinates procurement of equipment and supplies.
• Interprets rules, regulations, and policies and executes as applicable.
• Relieves administrator of a wide variety of internal administrative duties which require a thorough understanding of the functions, programs, and policies of the University and department.
• Interprets and reviews administrative decisions, policies, and internal procedures.
• Plans, supervises, and schedules the work of assigned staff.
• Determines work priorities and evaluates work progress.
• Assists in the preparation of the annual budget and/or grant applications and maintains the current status of the same with respect to funds available and obligated.
• Coordinates the collection of information or the preparation of reports and compiles or supervises the compilation of data for reports.
• Serves as a liaison with other departments on policies, procedures, and practices.
• Reports directly to the top administrator in the department.
• Performs related duties as required.

Supervision Received:
General direction from the assigned supervisor.

Supervision Given:
Supervises assigned staff.

Required Education:
Bachelors Degree from an accredited University.

Preferred Education:
Bachelors Degree in Business Administration from an accredited University.

Licenses/Certifications:
None.

Required Experience:
Two (2) years of office administrative or business management experience.

Preferred Experience:
Experience within higher education.

Equipment:
Personal computer, word processing, spreadsheet, and database software. Standard office machines.

Working Conditions:
Needs to be able to successfully perform all required duties. Indoor office environment.

Other:
Some evening and /or weekend work and travel may be required. Ability to multi-task. Must possess strong interpersonal, oral, and written communication skills. Work requires the application of considerable judgment and discretion.

Physical Capabilities: N/A
Employment Category: Full-Time
Minimum Salary: Commensurate with Experience
Posted Salary: Commensurate with Experience
Position Available Date: 09/30/2025
Grant Funded Position: No

EEO Statement:
It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.