"Administrative Coordinator for Counseling and Health Services"

Job Details

Wheaton is a leading private, coeducational, liberal arts college of 1800 students located in Norton, MA and within easy commuting distance of Boston and Providence.

Posting Details

Posting Number:

0601255

Position Title:

Administrative Coordinator for Counseling and Health Services

FLSA:

Non-Exempt

Job Type:

Full-Time

Staff Term:

12 Months

Staff Work Schedule (hours/dates):

M-F 8:30-4:30

Position Type:

Staff

Department:

Counseling and Health Services

Job Summary/Basic Function

The Administrative Coordinator for Counseling and Health Services serves as the primary administrative contact for the Counseling Center and ancillary support for Health Services. The Coordinator is responsible for executing a variety of administrative tasks needed to manage the day-to-day functions of the Counseling Center. The Coordinator must be able to work in a fast-paced, diverse, and high-performance environment. The Coordinator reports to the Associate Dean for Health and Wellness/Director of Counseling. Given the sensitive and private nature of the services provided in this department, the highest level of confidentiality, communication skills, sensitivity, and professionalism is required at all times in this position.

Minimum Qualifications

• High school diploma or GED with exceptional, proven expertise and skills to accomplish all aspects of this position.
• A minimum of 3 years of experience working as an Administrative Assistant or Coordinator in high-traffic, busy offices with diverse clientele and diverse colleagues.
• Minimum of 1 year of experience leading or significantly contributing to the planning and execution of professional events or programming.
• Experience within a medical setting or a confidential setting such as a mental health clinic is preferred.
• Experience with Microsoft Office, Google Suite, MAC and PC computer expertise.

Preferred Qualifications

• Vocational or technical training, Associate’s Degree or Bachelor’s Degree preferred. Focus on administration, human services, or medical setting experience.
• Multilingual.
• Experience with electronic medical records.

Compensation and Benefits

To attract and retain the most talented individuals, Wheaton College maintains a flexible and competitive staff compensation and benefits program.

The starting hourly rate for this position is $24/hour.

Physical Demands / ADA Statement

Individuals must possess these knowledges, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

EEO Statement

Wheaton College is an equal opportunity/affirmative action employer...

Posting Date

12/18/2025

Open Until Filled: Yes

Contact(s)

Office of Human Resources

Phone: 508-286-8206

Email: careers@wheatoncollege.edu

Required Documents

1. Cover Letter
2. List of References
3. Resume