Job Details
Posting date: 05/28/2026
Open Until Filled: Yes
Position Number: 1127933
Position Title: Administrative Coordinator
Hiring Range Minimum: $22.35
Hiring Range Maximum: $27.94
Union Type: Not a Union Position
SEIU Level: Not an SEIU Position
FLSA Status: Non-Exempt
Employment Category: Regular Full Time
Scheduled Months per Year: 12
Scheduled Hours per Week: 40
Schedule: Monday through Friday, 8 am to 5 pm. Our hire will need to be within commuting distance to campus.
Location of Position: Hanover, NH Blunt Amuni Center
Remote Work Eligibility?: Onsite only
Is this a term position?: No
Is this a grant funded position?: No
Position Purpose: Provides comprehensive administrative and operational support for the Advancement division. This role provides administrative support for the Vice President for Alumni Relations’ calendar, travel and meeting logistics, ensuring well-organized agendas, timely schedule adjustments and thorough preparation for engagements. Coordinates prompt processing of business reimbursements for Vice President and other key team members in accordance with institutional policies. Supports onboarding activities ensuring an efficient, professional, and positive hiring experience. Serves as primary support for Blunt front desk operations, building services, and shared administrative functions for Advancement Business Operations, including special projects and centralized communications.
Required Qualifications - Education and Yrs Exp: Associates or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities:
- Minimum of three years of relevant administrative or customer service experience with demonstrated independence and initiative
- Strong interpersonal and communication skills, with the ability to work effectively with diverse stakeholders
- Strong organizational, problem-solving, and project coordination skills, with the ability to manage multiple priorities
- High level of professionalism, discretion, and sound judgment in handling confidential information
- Proficiency in Microsoft Office (Word, Excel, Outlook)
Department Contact for Recruitment Inquiries: Cindy Hodgdon Welch
Department Contact Phone Number: 603-646-3925
Department Contact for Cover Letter and Title: Cindy Hodgdon Welch, Associate Director, Advancement Business Operations
Department Contact's Phone Number: 603-646-3925
Description
Front Desk and Administrative Support
Oversees the Vice President for Alumni Relations’ calendar, travel, and meeting logistics, ensuring well-organized agendas, timely schedule adjustments, and thorough preparation for engagements. Coordinates extensive travel plans tailored to individual preferences, maintains detailed itineraries, and ensures prompt processing of business reimbursements for Vice President and other key team members in accordance with institutional policies. Serves as the first point of contact for visitors, staff, and candidates, ensuring a secure, professional, and welcoming environment. Serves as primary support for Blunt front desk operations, mail, and general inquiries, while providing broad administrative support to the division. Provides cross-coverage for front desk operations across multiple locations, including temporarily supporting alternate sites as needed to ensure uninterrupted service. Coordinates staff onboarding activities and facilitates onboarding by coordinating workspace setup, telecommunications access, and necessary supplies to create a positive and seamless experience for new employees. Partners closely with Alumni Operations team to support general operations. Safeguard confidential information and handle all sensitive data and information with discretion, integrity, and professionalism.
Percentage Of Time: 65
Building Operations and Services Coordination
In partnership with campus service providers and ABO leadership, coordinates day-to-day building operations for Advancement Business Operations. Manages office moves, space assignments, and workspace setup, supporting effective space utilization and planning efforts. Coordinates maintenance and repair requests, tracks recurring issues, and facilitates timely resolution in collaboration with Facilities and external vendors. Coordinates vendor access and service delivery, ensuring work is completed efficiently and with minimal disruption. Maintains building directories, maps, and space records. Serves as a liaison to Facilities, IT, vendors, and other campus partners, and supports building safety and compliance efforts by coordinating emergency preparedness activities, reporting hazards or incidents, and assisting with access control and security-related needs. Manages Winship and Zimmerman Lounge room reservations and office supplies, ensuring Ellie’s café supplies are stocked.
Percentage Of Time: 15
Programs, Projects, and Shared Services
Working closely with ABO and Alumni Operations, manages a portfolio of special projects and shared administrative services that support divisional operations. Coordinates logistics for divisional activities and events, including staff gatherings and seasonal processes such as Winter Break planning. Maintains oversight of the off-site building security system, ensuring functionality and coordinating issue resolution. Provides campus courier services, including mail distribution, package handling, and bank deposits. Works with ABO on management of copier services contracts, maintenance, and repairs.
Percentage Of Time: 15
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