Job Title

Administrative Coordinator II, College of Education

Agency

Tarleton State University

Department

College of Education

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Administrative Coordinator II in the College of Education. This is an in-office position located in Stephenville, Texas. Work hours are Monday through Friday from 8am to 5pm or as work requirements indicate. Serves as a Campus Security Authority (CSA).

Responsibilities:

• Coordinates administrative support functions. Plans and coordinates administrative activities and services. Participates in the planning and execution of administrative operations. May serve as the office manager. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures. May assist in the development of budget.
• Supports internal college communications by drafting, organizing, and distributing monthly updates, announcements, reminders, and other faculty/staff messages.
• Maintains accurate contact lists and distribution groups, making updates as personnel, roles, committees, or communication needs change.
• Facilitate regular gatherings of departmental and office administrative staff to foster community, share updates on procedures and processes, and collaboratively resolve operational challenges.
• Serve as a liaison to promote cross-functional communication and continuous improvement.
• Reviews and signs documents for supervisor. Attends meetings or committees on behalf of supervisor.
• Analyzes program, project, or initiatives. Monitors project timelines and identifies issues. Adapts, combines, and makes improvements to services, processes, or programs.
• Formulates, interprets, and/or implements management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures.
• Performs special analyses and project summaries. Prepares and reviews operational and special reports. Coordinates office records retention and maintains office references and resources materials.
• Coordinates travel arrangements and prepares itineraries. Plans and coordinates meetings, seminars, and other special events.
• Coordinates the maintenance of office supplies and equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.
• Supervises, trains, and evaluates the work of others. Assigns tasks and evaluates job progress.

Required Education and Experience:

• Bachelor’s degree or an equivalent combination of education and related experience.
• Three years of related experience.

Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Ability to multitask and work cooperatively with others.
• Interpersonal and communication skills.
• Planning and organization skills.