"Administrative Coordinator"

Position Summary

The Center on Global Energy Policy (CGEP) seeks a proactive and professional Administrative Coordinator to maintain a consistent front-desk presence and represent CGEP to internal and external visitors. Under the supervision of the Senior Administrative Manager, the Administrative Coordinator will also assist with additional responsibilities and provide administrative support to the Founding Director.

The Administrative Coordinator is a resource for the Center’s daily operations, managing basic tech support, coordinating mail and deliveries, arranging catering for meetings, and overseeing general office management to ensure a smooth and professional environment. This is a full-time, in-person role based in New York City and requires on-site presence at the Center five days per week.

Responsibilities

Responsibilities include, but are not limited to, the following:

Front Desk and Office Management

• Serve as the first point of contact for visitors, staff, and callers to the Center; maintain a welcoming and professional front office environment
• Coordinate office maintenance and technology support, escalating issues to IT or facilities as needed
• Arrange catering for meetings and events; assist with room setup and logistics
• Monitor shared spaces to ensure functionality and readiness for guests
• Oversees space management, including but not limited to logistics, and interfacing with CUIT, security, and facilities.

Administrative Support for Founding Director’s Office

• Provide backup scheduling support for the Founding Director, including calendar coordination and meeting logistics.
• Support travel planning, expense reconciliation, and contact management
• Maintain confidentiality and discretion while supporting high-level engagements.
• Responsible for shared inbox, including answering and assigning incoming inquiries and creating tasks accordingly in CGEP’s project/task management system.
• Maintain up-to-date contact database for Director’s Office, ensure accuracy of information

Minimum Qualifications

• Bachelor’s degree or equivalent in education and experience, up to two years of related experience.
• Strong computer skills and proficiency in Microsoft Office and G-Suite.
• Strong interpersonal skills, with the ability to foster a welcoming and inclusive office environment
• A commitment to customer service and a can-do attitude
• Flexible, positive, and solution-oriented approach to work and workplace relationships
• Some night and weekend availability is preferred