Administrative Coordinator

Job Description Summary

To provide administrative support to departmental faculty, including but not limited to, Vice Chairs and Program/Medical Directors. Duties will include advanced level support of faculty and special projects, coordination of academic events, maintaining schedules and/or other academic project management responsibilities.

Job Responsibilities

1. Provide advanced-level administrative support for one or more departmental Vice Chairs and/or Senior Level Faculty Leaders
2. Provide administrative assistance to support select departmental faculty academic activities for 12-15 faculty members.
3. Provide support for departmental events.
4. Provide academic-focused administrative support to specific program(s).
5. Provide administrative assistance to support Departmental activities.

Responsibilities will include providing advanced level administrative support to faculty in varying ranks and tracks. The Administrative Coordinator will manage complex schedules and coordinate travel; process reimbursements; assist with items related to grant, manuscripts and presentations; maintain faculty CVs, NIH biosketches and bibliography; maintain departmental database containing departmental contacts’ profile information; assist in completion of duties related to special departmental projects and events.