Job Details
Administrative Coordinator
Brown University
To view the full job posting and apply for this position, go to: https://brown.wd5.myworkdayjobs.com/en-US/staff-careers-brown/job/Sciences-Library/Administrative-Coordinator_REQ210117
About Brown:
Brown University is a leading research university distinct for its student-centered learning and deep sense of purpose. Our students, faculty and staff are driven by the idea that their work will have an impact in the world.
Brown University offers a flexible work/life balance; summer hours, winter break and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts and more.
About the Opportunity:
The Sheridan Center seeks to provide a place where all individuals can grow, interdisciplinary collaborations can form, and educators can experiment with different modalities of teaching and learning.
At the core of our work is a commitment to educational excellence, equity and access through evidence-based, reflective practices.
Responsibilities:
The position provides administrative support for all Sheridan Center programs, services and publications under the supervision of the Center's Administrative Manager.
- Event support for Center programs, both on and off campus (registration, room reservations, media, materials, catering, outreach, communication, etc.)
- Design and distribution of bi-monthly Newsletters (News & Events, Inclusive Teaching)
- Maintain and update website for the Center and its constituents both immediately and on a quarterly basis
- Record and maintain accurate master database records
- Gather statistical data for the Annual Report, incorporating data from the Center's database and various excel reports from Sheridan constituents, layout, design, printing, and distribution
- Prepare resource materials using software such as InDesign
- Act as first line of contact for students and guests visiting the Center
- Provide staff meeting support (meeting minutes, room set up, materials)
- Compile feedback and notes from workshops for assessment and review by workshop instructors
- Maintain confidential staff contact information
- Process employee expense reports for all Sheridan staff
- Supervise the retrieval and distribution of mail for all Sheridan staff
- Provide training on procedures and timelines for event support and database entries to all new staff members
- Track and maintain proper inventory level of regular center supplies
- Monitor the appearance and condition of Center spaces, submit and track facility work orders as needed, and ensure office equipment is operating properly
Qualifications:
Education and Experience
- Associates degree with minimum of 3 years of related experience or a bachelor's degree and minimum of 1 year of experience; or the equivalent combination of education and experience.
- Experience working in a higher education setting is preferred.
- Proficient with standard application software including Excel and Word
- Experience with Photoshop, InDesign, and Filemaker Pro preferred
- Experience with Website updates and maintenance
Job Competencies
- Strong detail orientation
- Excellent organizational skills
- Excellent follow up skills
- Excellent communication and interpersonal skills
- Ability to think and act independently and handle competing priorities
- Ability to work a flexible day and/or occasional early evening and/or weekend hours
Salary Grade: 7
Additional Information: The successful candidate is expected to work on Brown's Providence campus for a minimum of three days per week with the flexibility to work remotely on other days.
All offers of employment are contingent upon successful completion of a background check.
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