Administrative Coordinator

Administrative Coordinator

Please see Special Instructions for more details.

The University of Nebraska at Omaha is an Equal Opportunity Employer, committed to preventing and eliminating discrimination against employees and prospective employees based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation. The University of Nebraska at Omaha does not condone or tolerate discrimination. In support of this policy, the University has implemented employment programs to recruit, employ, and promote qualified individuals based solely on their knowledge, skills, abilities and talents. These factors, along with our commitment to recruit, assess and select all candidates/employees using job-related criteria, ensure fairness, equal evaluation, and treatment in our selection decisions and processes.

Requisiton Details

Job Title: Administrative Coordinator

Job Grade: AB15H

Division: Academic Affairs

College/Dept: Programs

Department: Center for Faculty Excellence

Requisition Number: 2026-00200

FTE (full-time equivalency): 100.00

Work Schedule: M-F 8-5

Does the position provide the opportunity to work Remotely/Telecommuting?: Yes – partial remote/telecommute opportunity

Appointment Term: 12- 12/12 months

Is this position essential personnel according to the inclement weather policy?: No

Pay Information: 55,000

Pay Schedule: Annually

FLSA Designation: Non-Exempt

Position Summary

Plan and coordinate the daily operations of the Center for Faculty Excellence ( CFE ) prioritizing faculty initiatives related to student retention including the Student Engagement Project ( SEP ), First-year Experience ( FYE ), and the University Committee for the Advancement of Teaching ( UCAT ). Support high-participation faculty professional development including new faculty onboarding, TANDEM, Coaching Collaborative (CC), Teaching Analysis by Students ( TABS ), Communities of Practice (CoPs), teaching observations, writing retreats, and faculty search training. Support leadership development programs such as Academic Administrator Training ( AAT ), faculty fellows, and NU DEAL . Organize meetings and workshops; oversee the functioning of the office; process financial transactions, and reconcile accounts; manage data related to utilization and satisfaction; manage website and the use of campus-wide systems such as Localist, Bridge, SmartSheet, Qualtrics and others; communicate with multiple stakeholders such as new faculty, UCAT, budget/finance office personnel, faculty coaches, and TABS consultants.

Job Duties

Responsibility Area: Program and Project Coordination

Duties:

Provide administrative and technical coordination for campus-wide faculty development programming (e.g., new faculty onboarding, Academic Administrator Training, TANDEM, Student Experience Project, Coaching Collaborative, etc.)

Monitor and track timelines and completion steps for multiple programming projects

Communicate with presenters and participants. (E)

Organize meetings with committees and campus partners; provide technical support for virtual meetings; integrate promotion, registration, participation, and evaluation of programming as advised by the CFE director and multiple advisory groups. (E)

Oversee the schedule and work of graduate assistants and faculty consultants/facilitators/coaches. (D)

With limited oversight from the CFE director, serve as primary liaison for teaching observations participants, TABS consultants and participants, and CoPs facilitators and participants. (D)

Manage dashboards for SEP, TABS, CoPs, teaching observations, and CC. (E)

Percentage Of Time: 40

Essential Function: Yes

Responsibility Area: Office and Programming Administrative Support

Duties:

Manage Center for Faculty Excellence office functions – staff the office; communicate with faculty, campus partners, consultants, coaches; maintain record organization and file management including confidential records associated with TABS and SEP (E)

Manage shared digital files; correspondence; schedule office and library conference space (E)

Maintain supply inventory; purchase equipment and supplies, etc. for CFE space in Library

Facilitate internal contracts (agreements with UNO personnel) and contracts between external vendors and CFE . (E)

Percentage Of Time: 30

Essential Function: Yes

Responsibility Area: Academic Budget Support

Duties:

Coordinate with the Academic Affairs Budget Office to process RPs, PAFs, cost center transfers and communication regarding other personnel actions. (E)

Support Academic Affairs budget team with review and data entry for PAFs, RPs, etc.

Serve as member of campus Business Support Network group being led by the Assistant Vice Chancellor for Budget and Financial Analysis

Percentage Of Time: 30

Essential Function: Yes

Required and Preferred Qualifications

Required Education: High school diploma

Required Experience: Minimum of two years of general office and/or event coordination experience. Must have experience with Microsoft Office suite and Zoom.

Required License/Certification: N/A

Required Additional Qualifications: N/A

Preferred Education: Bachelor’s degree in business, social science, humanities, communication, or related field

Preferred Experience: Graphic design, use of Canva

Preferred License/Certification: N/A

Preferred Additional Qualifications: N/A

Applicant Documents

Required Documents:

1. Resume

2. Cover Letter

Optional Documents: