ADMINISTRATIVE OFFICE ASSISTANT III
Position Number: S-3964
Position Summary
This position is the key administrative support person for the Office of Curriculum and Instructional Support (CIS) and assists with administrative tasks for the Executive Director and CIS unit heads. This role requires a high level of professionalism, accuracy in detail, and the ability to maintain confidentiality. The individual performs a variety of functions requiring decision-making and independence of thought and action. This position will serve as a liaison with all CMU constituents for…
CIS and must be conversant in university procedures and policies relating to the unit's role and functions. This position assists with various meetings and committees where needed. This position requires independence with a high degree of autonomy/responsibility for complex duties that may be broad and varied or narrow and focused.
Required Qualifications
- High school diploma or GED.
- Four years of qualifying experience or a combination of education and experience that equates to four years.
- Experience with Microsoft Word.
- Customer service experience.
- Spreadsheet and/or database experience.
- Organizational skills with strong attention to detail.
- Demonstrated positive interpersonal skills.
- Effective verbal and written communication skills.
- Ability to project a positive attitude.
- Ability to manage multiple projects and meet deadlines with accurate results.
- Ability to compose, proofread and edit correspondence.
- Ability to perform the essential functions of the job.
Preferred Qualifications
- Bachelor's degree.
- Experience with curricular processes and policies.
Duties & Responsibilities
- Ensures smooth office operations, coordinates master calendar, processes telephone inquiries, and generally handles all the administrative requirements for the Office of Curriculum and Instructional Support.
- Exercises independence and judgment in obtaining and providing information relative to a broad range of university activities. Performs complex and varied support/administrative, technical duties, data-gathering, and report writing for CIS unit heads.
- Represents CIS to the general public, including receiving and screening calls and reception of all visitors to CIS, and directs appropriately to staff members.
- Researches, organizes, prioritizes, prepares, and documents communication (phone calls, e-mail, letters, memos, etc.) for internal/external delivery as related to CIS.
- Establishes and maintains various filing and records management systems and maintains departmental shared files.
- Schedules meetings and performs necessary preparation for meetings for CIS unit heads as needed, including the preparation of agendas, minutes, and other documents.
- Facilitates, and coordinates, inventory, ordering, and purchasing of office supplies and technology equipment for CIS.
- Prepares credit card reconciliations and other bookkeeping related duties to support all CIS staff.
- Coordinates facilities and maintenance responsibilities to assist all CIS staff.
- Coordinates exception leave reporting for CIS.
- Monitors multiple sources of curriculum, instructional delivery, and assessment data; compiles reports and assists in analysis.
- Assists other CIS leadership team members and committees they facilitate with administrative needs under the direction of the committee chair and/or the Manager, CIS Events & Operations; provides administrative support to the Excellence in Teaching Award Committee. Duties include, but are not limited to, taking minutes, disseminating agendas, meeting materials, and minutes to members, and providing other committee support services (e.g., ETAC nomination collection, collection and redacting candidate materials, scheduling notifications to award winners, and ordering awards).
- Provides administrative support to Academic Senate-appointed committees (under the direction of the committee chair), including the Assessment Council and the General Education Committee. Duties include, but are not limited to, taking minutes, disseminating agendas, meeting materials, and minutes to members, and providing other committee support services as needed.
- Acts as a back-up to the Executive Secretary Academic Senate Office.
- Acts as back-up to other CIS operational activities as needed.
- Other duties as assigned.
Supervision Exercised
None.
Position Details
Employee Group: Administrative Office Assistant
Pay Range: Minimum Starting Rate: $18.10 per hour
Division: Academic Affairs
Department: Curriculum & Instructional Support
Position Status: Regular
Employment Status: Full-Time
FTE: 1.0
Position Type: 12 month
Weekly Work Schedule: Mon-Fri, 8:00 a.m. - 5:00 p.m. / weekends and evenings as required.
Location: Mount Pleasant, MI
Open Until Filled: Yes
About CMU
Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.
We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master's, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.
CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.
Central is home to 17 men's and women's Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.
CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It's part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state's largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.
Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city's central location in Michigan's Lower Peninsula.
CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.
CMU Leadership Standards
Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.
We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.
Please review the Leadership Standards before applying for this position.
Message to Applicants
Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU's mission, vision, and leadership standards.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
To apply, visit https://www.jobs.cmich.edu/postings/45380.
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