"Administrative Officer 2 (Limited)"

About the Job

Uses professional concepts to apply organization policies and procedures to oversee a variety of ongoing administrative operational issues. Involves managing or performing the administrative services or managing the full general operations of an academic or non-academic organization(s). Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. General management activities include long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff.

Key Responsibilities

• Administers a defined operational program or activities which may include some of the following functions: finance, facilities, payroll, space planning, student services, human resources, communications, informational technology or safety.
• Gathers and analyzes financial and other resource data; prepares reports or analyses of operational activities, evaluates current and proposed services, etc.
• Functions as a resource on issues such as researching complex financial discrepancies, escalated customer service problems and vendor concerns.
• Develops and maintains budgets.
• Participates in the development and revision of standard operating procedures and guidelines.
• Provides guidance to supervisors and managers in developing job descriptions, facilitating benefits communications, and providing guidance on compensation programs, personnel policies, and procedures.
• Conducts trend analyses and helps develop resulting recommendations.
• Assesses and recommends changes to maintain compliance with federal and state requirements and internal policies.

Qualifications

EDUCATION and EXPERIENCE

• High school diploma and/or equivalent certification/experience/training.
• Bachelor's degree in related area and / or equivalent experience / training. (Preferred)

AND

• High School Diploma, General Equivalency Degree (GED), or High School Equivalency Diploma (HSED) or equivalent, and five (5) years administrative/clerical work experience, OR Bachelor's degree in a related area and one (1) years of administrative/clerical work experience which have led to the development of the skills, knowledge, and abilities essential to the successful performance of the duties assigned to the position is required. Direct knowledge of University of California policies and procedures is preferred.

CRITICAL KNOWLEDGE and SKILLS

• Ability to use sound judgment in responding to issues and concerns.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Working knowledge of common organization-specific and other computer application programs.
• Ability to use discretion and maintain confidentiality.

Hiring Range

The full salary range for this position is Step 1: $29.03/hr - Step 18: $42.34/hr. The hourly range the University reasonably expects to pay for this position is Step 1: $29.03/hr.

Job Closing Date

Review of applications will occur as openings become available. Candidates will be selected for temporary employment in various departments as positions become available. This position is reopened every six months so please re-apply if you remain interested in the position. This position will close on 6/30/2026.

These union positions are represented by the bargaining unit Clerical & Allied Services - CX Teamsters Local 2010.

Please note: These are temporary positions.

Remote/Hybrid eligibility: Dependent on openings.