Administrative Officer (Research)

Job Description:

• Employment Type: Full Time, Fixed Term for 2 years (35-hour week)
• Remuneration Level 6: $103,866 - $110,801 + 17% Superannuation
• Location: Kensington, NSW (the successful candidate will be required to work on campus 3 days a week)
• Belong to a vibrant campus community, where dreamers are doers.

Why The Role Matters:

The Administrative Officer (Research) plays a key role in coordinating and managing effective day-to-day administrative support for the faculty’s Research Portfolio. The position will ensure all administrative matters are prioritised and handled efficiently and effectively with confidentiality and professionalism. The role reports to the Research Innovation Manager and has no direct reports.

Accountabilities: (please review the Position Description for a full list of Accountabilities)

• Provide a range of administrative support to two of the faculty’s research centres – the Big Anxiety Research Centre (BARC) and the Centre for Interactive Cinema (iCinema) – including:
  • Oversee and ensure timely and accurate processing of financial transactions and budgets.
  • Review and monitor finance administration requests, including purchasing, travel, credit card reconciliation, expense reimbursements, payment requests and billing processes.
  • Provide day to day office management, including IT, ordering, estate management, onboarding, hiring of new staff and other relevant support as required by the Director.
  • Act as the primary point of contact for the Centre, maintaining effective channels of communication, analysing requests and correspondence and triaging appropriately.
  • Develop and maintain detailed filing systems, spreadsheets, databases and other administrative systems.
  • Draft agendas, minutes, correspondence, and briefing papers for committees and meetings as required.
  • Manage and prepare a range of centre communication and reporting materials, including newsletters, web content, annual reports, marketing and promotional material.
• Assist with the administration of a range of faculty internal research funding schemes, including liaison with finance to establish project accounts and tracking expenditure.
• Act as the primary contact point for the Faculty Research Office, managing the shared inbox, analysing and prioritising requests and correspondence, triaging urgent and / or sensitive matters appropriately and maintaining effective channels of communication.
• Provide secretarial support to faculty Research Portfolio committees and other meetings as required.
• Assist in preparing reports and other materials as required by the Faculty Research Innovation Manager.
• Support research portfolio events, assisting with invitation lists, creating Eventbrite pages, managing registrations and correspondence, booking venues, organising catering and on the day event logistics.

Skills and Experience: To be considered you will hold Australian Working Rights or Australian Citizenship. Visa sponsorship is not available for this appointment.

(please review the Position Description for a full list of Skills and Experience)

• Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
• Excellent time management and organisational skills, and the ability to work well under pressure and manage multiple tasks with competing deadlines.
• Excellent numeracy skills with the ability to understand and communicate financial information and monitor budgets.
• Demonstrated experience providing effective customer service and support to clients at all levels.
• Highly advanced interpersonal, written and oral communication skills.
• Ability to plan, organise and co-ordinate projects and tasks.
• Demonstrated experience using financial and HR management systems, including Concur, NS Financials, UniHire, or equivalent.
• Highly proficient computer literacy with advanced skills in Microsoft Office applications.

Benefits and Culture:

People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.

Our benefits include:

• Flexible Working Options (work from home, flexible hours etc)
• Career development opportunities
• 17% Superannuation contributions and additional leave loading payments
• Additional 3 days of leave over Christmas period
• Discounts and entitlements (retail, education, fitness)

For further details on the benefits, please visit https://www.jobs.unsw.edu.au/lifestyle-benefits

How to Apply:

Submit both a Cover Letter and CV online via the UNSW Job Board before Tuesday 26th May 2026 by 11:30pm. Please ensure your Cover Letter addresses the Skills and Experience mentioned in the advert (no more than 1-2 pages).

Get in Touch: Any applications sent to the contacts below will not be accepted.

If you have questions about the role, please contact Vanessa Traynor at v.traynor@unsw.edu.au

If you have questions about the recruitment process, please contact Allyssar Hamoud at a.hamoud@unsw.edu.au

UNSW is committed to evolving a culture that embraces equity and supports a diverse and inclusive community where everyone can participate fairly, in a safe and respectful environment. We welcome candidates from all backgrounds and encourage applications from people of diverse gender, sexual orientation, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander background, people with disability and those with caring and family responsibilities. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.