Support includes detailed scheduling and time management, along
with participation in special projects, presidential events, and
cross-training of office processes and procedures, to include
additional support and collaboration with the Presidential
Scheduler to provide support in a variety of areas and maintain
continuity;
Engages as primary administrative project partner to the Board
of Visitors Secretary pro tem with associated responsibility to
fully engage in the role. This involvement includes all aspects of
coordination for full board, committee, and/or special meetings,
including serving as the meeting clerk in the absence of the
Secretary pro tem, along with annual events, with familiarity of
the BoardEffect portal;
Provides additional support for presidential activities
(internal, external, State and Federal Government) related to Board
of Visitors engagement and processes;
Responsible for the completion and follow-through of all travel
(domestic and international) for members of the President's Office
team, including travel planning and pre-approval submissions
adhering to necessary guidelines for domestic and international
travel and proper follow-through on necessary reimbursements and
associated paperwork. All travel requirements are completed using
the Gateway system and adhering to relevant Commonwealth and
university travel guidelines;
Assists and collaborates with the completion of various reports
and associated follow through with all budget-related matters in
the Office of the President. These processes include monthly
reconciliation of budgets, completion of purchase requisitions,
contract processing, and engaging with Purchasing and Fiscal
Services to ensure all steps are accomplished within Commonwealth
and university guidelines;
Assists with all aspects of the Statement of Economic Interest
and Conflict of Interest waiver process including the routine
updates of respective lists and tasks associated with the annual
filing period;
Participates as an engaged member of the President's Office
team to include involvement in special projects, presidential
events and cross-training of office processes and procedures;
Assists with managing office visitors and inquiries;
Serves as secondary contact for issues directed to the
President's Office by students, parents and other
constituencies;
Ensures efficient, effective and timely follow through to
resolve issues; and
Engages in the presidential correspondence process which
includes the volume associated with the offices of Advancement,
Government Relations, Human Resources and other university
units.
Required Qualifications:
- A high school diploma or equivalent;
- Experience providing senior-level administrative support in
academic or corporate environments, successfully performing in
dynamic, high-demand roles;
- Demonstrated qualifications to successfully work and
communicate with a diverse internal and external community;
- Ability to work in a fast-paced, team-oriented
environment;
- High-level computer skills with Microsoft programs (Word,
Outlook, Excel, Teams, and PowerPoint), electronic calendaring,
Zoom, travel & reimbursement portal (Mason Finance Gateway –
Emburse/Chrome River), web research and budget software; and
- Demonstrated interpersonal and organizational skills;
effectively communicate verbally and in writing using tact,
diplomacy and confidentiality in a highly visible office.
Preferred Qualifications:
- Bachelor’s degree or equivalent combination of education and
experience;
- Prior administrative project coordination and experience within
a higher education or university setting; and
- Strong working knowledge of university procedures, programs and
policies is beneficial.
Instructions to Applicants:
For full consideration, applicants must apply for
Administrative Project Coordinator at
https://jobs.gmu.edu/. Complete and submit the online
application to include three professional references with contact
information, and provide a Cover Letter/Letter of Intent with
Resume for review.
Posting Open Date: October 12, 2026
For Full Consideration, Apply by: November 2, 2026
Open Until Filled: Yes
Mason Ad Statement
George Mason University is a nationally ranked R1 research
university committed to creating a more just, free, and prosperous
world. With 40,000 enrolled students, George Mason is the largest
and most diverse public research university in Virginia, offering
degree programs at the master's, doctoral, and professional level,
along with certificates and credentials.
George Mason fosters an All Together Different environment for
students, faculty, and staff, driven by our core beliefs. We
believe in inclusivity over exclusivity; we believe in advancing
our mission by being willing to take risks, not avoiding them; and
we believe our best work is possible when we apply our diversity of
origin, identity, circumstance, and thought.
Equity Statement
George Mason University is an equal opportunity/affirmative action
employer, committed to promoting inclusion and equity in its
community. All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, age, disability or
veteran status, or any characteristic protected by law.
Campus Safety Information
Mason’s Annual Security and Fire Safety Report is available at
http://police.gmu.edu/annual-security-report/
