Administrative Secretary

Alabama State University, Office of the President, invites applications to fill the position of Administrative Secretary. The selected candidate wills provide secretarial assistance t in carrying out the goals and objectives of the University

Duties and Responsibilities:

• Prepare correspondences, memoranda, reports, and instruction sheets, forms, statistical data and other related material
• Proofread all material and documents to ensure accuracy
• Compile factual information from files, records, publications and other sources to prepare reports
• Receive, open, sort and distribute mail, and assemble related material for use by the supervisor in answering mail
• Maintain accurate and current records of departmental purchases, equipment, travel, statistical data, daily office activities, daily program activities and appointments
• Establish and maintain accurate and current files of letters, reports, records, and other documentary material, and ensure that information in these files is kept confidential
• Coordinate scheduling of appointments and meetings, make reservations, greet visitors and callers, record message, and perform general office support
• Ensure all equipment is functional and properly maintained
• Perform administrative and office management duties, and recommend methods for improving office procedures
• Design and create official forms, documents, and reports
• Process travel authorizations, and submit requisitions for supplies and services in accordance with university policies and procedures
• Perform other duties as assigned

An Associate degree in Secretarial Science, Office Administration or other appropriate field with one year of administrative or secretarial experience or a certificate in Secretarial Science with 2 years of administrative or secretarial experience required. A typing proficiency exam of 40 net words per minute is also required. Proficiency exams administered by ASU's College of Education and State Career Service Centers are accepted.