Administrative Services Officer, Interdisciplinary School for Engagement

Job Description

Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 15362
Full/Part Time: Full Time

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university...

Salary Range: Up to $58,000 annualized, commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will be accepted through 11:59 PM CDT on 5/29/2026. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials:

• Resume highlighting relevant experience is required.
• Cover Letter detailing interest in the position and approach to customer service is required.

Job Details

Job Summary

The Administrative Services Officer (ASO) ensures efficient departmental operations by managing administrative, financial, and coordination tasks. The ASO provides high-level staff support, exercises independent judgment, and follows established policies to complete assignments.

Core Responsibilities

1. Oversees daily operations to ensure efficiency. Optimizes workflows and improves processes. Coordinates with university stakeholders to achieve department or college goals. Uses independent judgment to make decisions.
2. Works closely with faculty from different programs housed in the school and supports them administratively. Serves as the point of contact for students and other external stakeholders.
3. Collaborates with People Excellence and supports HR tasks. Handles recruitment and onboarding. Enters employee data into PeopleSoft on schedule. Meets deadlines from university stakeholders.
4. Acts as the liaison to coordinate information flow. Improves employee awareness and engagement with clear communication.
5. Supports departmental or college projects as the administrative contact. Tracks timelines and expenditures. Verifies documentation, coordinates class scheduling and ensures projects are completed on time.
6. Supervises support staff, as well as work studies, and provides guidance on complex issues. Focuses on employee development through training and reviews. Ensures staff meet deadlines and follow procedures.
7. Manages fiscal activities, including account reconciliation and cost analysis. Helps plan budgets. Monitors expenses and processes invoices. Prepares financial reports with the finance department.
8. Manages schedules and calendars. Organizes meetings, appointments, and travel for senior staff.
9. Prepares and edits reports, presentations, and documents for senior staff. Ensures materials are accurate and professional for executive review and decision-making.
10. Performs other duties as assigned.

Required Qualifications

• High School Diploma.
• Seven (7) years of related work experience.
• This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure.

Preferred Qualifications

• Experience in higher education.
• Experience serving in similar capacities.
• Experience with UT San Antonio systems and processes.

Knowledge, Skills, and Abilities

• Microsoft Office Suite
• Documentation & Records Management
• Data Entry
• Call Management
• Calendar Management
• Customer Service Management
• Database Management
• Business Process Improvement
• Active Listening

Working Conditions

• Office Environment. Workdays, areas, and work hours may vary based on the department's needs.

Physical Demands

• Sedentary work; sitting most of the time. Jobs are sedentary; if walking and standing are required, only occasionally. Ability to exert up to 10 pounds of force to lift, carry, push, pull, or otherwise move objects.

This position will work primarily on campus. Travel and parking expenses are the employee's responsibility.