Administrative Specialist

The University of Maryland School of Medicine (UMSOM) has an exciting opportunity for an Administrative Specialist to join the Kahlert Institute for Addiction Medicine.

The Kahlert Institute for Addiction Medicine brings together leading addiction experts to collaborate and create the synergy necessary for systemic change.

Primary Duties

• Administer financial (FIN), procurement (SSA), and human resource (HR) functions for an administrative office or department formulating unit plans, policies, and procedures, setting goals and objectives, adhering to rules and regulations. Maintains unit's budget.
• Adhere, propose, and ensure standards of operation, policies, protocols, and procedures to ensure compliant, effective, and efficient operations.
• Assist in the long- and short-term planning to meet business objectives.
• Administer the daily financial operations, procurement, and human resources of the unit, including payroll processing, human resource transactions, purchase orders, and financial budgeting, forecasting and reporting.
• Perform line by line budget and financial trend analyses of departmental budgets.
• Prepare and assembles statistical data and reports for use in budgetary evaluation.
• Facilitate payroll activities such as analyzing commitment accounting data and effort logs.
• Administer purchasing and travel management for administrative unit's department.
• Manage and attends to confidential matters of employment, credentialing, payroll and records management processes for the department.
• Provide guidance, training, and mentoring to less experience personnel in day-to-day business operations.
• Perform accounts receivable and payable activities in accordance to Generally Acceptable Accounting Principles (GAAP).
• Serve as a liaison between unit and Financial Services, Human Resources, and Strategic Sourcing and Acquisition Services.

Qualifications

Education: Bachelor's degree in business administration, public administration, finance, accounting, human resources, or other related field.

Experience: Three (3) years of related experience in human resources and business, budget, or financial operations.