Administrative Specialist

Job Details

Posting Number: S15152P

Working Title: Administrative Specialist

Department: PSO-Carl Vinson Inst of Govt

About the University of Georgia: Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university. The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report.

About the College/Unit/Department: The UGA Carl Vinson Institute of Government – Who We Are. As a Public Service and Outreach unit at the University of Georgia, the UGA Institute of Government contributes directly to the university’s overarching public service mission of improving people’s lives by helping to create jobs and prosperity, developing leaders, and addressing critical issues.

College/Unit/Department website: www.CVIOG.uga.edu

Posting Type: External

Retirement Plan: TRS

Employment Type: Employee

Benefits Eligibility: Benefits Eligible

Full/Part time: Full Time

Additional Schedule Information: Normal business hours are M-F, 8-5.

Advertised Salary: Commensurate with Experience

Posting Date: 2026-05-14

Open until filled: Yes

Proposed Starting Date: 2026-06-22

Special Instructions to Applicants: Position is located at Fort Benning Installation: Directorate of Public Works 6605 Meloy Dr Fort Benning, GA 31905 Columbus Area

Location of Vacancy: Columbus Area

Classification Title: Administrative Assistant II

FLSA: Non-Exempt

FTE: 1.0

Minimum Qualifications: High school diploma or equivalent and 2 years of related experience

Position Summary: This position provides complex administrative and secretarial support for the Institute of Government’s faculty and staff working onsite at Fort Benning, Georgia. Roles and responsibilities include assisting the Fort Benning Defense Community Resilience Program staff with on and off installation work associated with the installation and surrounding community project management. This role is responsible for coordinating day-to-day administrative operations, including managing calendars, scheduling meetings, coordinating travel, and supporting general office functions. The position requires the ability to prioritize multiple tasks and manage communications effectively across various platforms. Additional responsibilities include organizing and maintaining documentation, tracking reports, developing agendas, supporting meeting logistics, research, note-taking, and drafting materials such as memos, summaries, and mass distribution emails.

Knowledge, Skills, Abilities and/or Competencies: • Strong verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders. • Ability to maintain accurate and complex records, with strong attention to detail and organization skills. • Demonstrated ability to manage multiple tasks, prioritize effectively, and adapt in a fast-paced environment. • Proficiency in Microsoft Office Suite (Outlook, Word, Excel), Adobe, and QuickBooks.

Physical Demands: Lift/carry/move boxes or equipment up to 20-35 lbs. Sit at computer for long periods of time.

Is driving a responsibility of this position?: Yes

Is this a Position of Trust?: Yes

Does this position have operation, access, or control of financial resources?: Yes

Duties/Responsibilities

Administrative Operations: Performs general administrative functions, including managing office supplies, coordinating mail and shipments, answering phones, and providing day-to-day operational support. (30%)

Program Coordination & Compliance Support: Serves as the point of contact for assigned programs, ensuring effective coordination, participant support, and accurate tracking of program activities. Maintains program records, supports compliance requirements, and coordinates with external partners to support program execution. Assists with tracking financial and program-related data in accordance with established procedures. (30%)

Project & Event Support: Supports project and event execution by coordinating logistics, attending meetings, documenting discussions, action items, and assisting with site visits and data collection as needed. Assists in planning and coordinating meetings, training, and events. (20%)

Staff & Operational Support: Provides administrative support to faculty and staff, including processing expense reports, coordinating travel and required documentation, maintaining records, and supporting internal processes in accordance with UGA policies and procedures. (10%)

Inventory & Equipment Management: Manages inventory and coordinates maintenance of Institute vehicles and equipment at Fort Benning to ensure operational readiness. (10%)