Department: School of Criminal Justice
Campus Location: Wichita, KS - WSU Main Campus
Hire Type: Full Time
Pay: Range begins at $17.73 and is commensurate with
experience
Work Schedule: 8-5, M-F; work is performed on-site and in
person.
Export Compliance Requirement: No export control
requirement.
Job Story
The School of Criminal Justice has an exciting opportunity for an
Administrative Specialist who will play a pivotal role in the
smooth operation of the new Master's of Forensic Biology and
Master's of Forensic Firearms programs. Supporting these new
programs will involve juggling room bookings, managing budgets,
advising students on non-academic matters and ensuring all
administrative tasks are handled with precision and care. We are
looking for someone with a friendly nature and proactive approach
to be an indispensable member of the team as we work to support the
mission of providing top-notch education in criminal justice.
Job Summary
Performs a variety of professional and administrative duties that
facilitate the operations of a function(s), program(s), and/or
department(s).
Essential Functions
Supports the programs and services provided by the department(s) by
performing varied or related processes which may include creating
and maintaining databases and websites, monitoring, facilitating,
and enforcing compliance with established criteria, guidelines and
standards, etc. May coordinate, attend, prepare materials for
and/or take minutes at meetings and special events. May prepare or
assist in the preparation of budgets, grant applications,
proposals, status reports and/or financial statements. May identify
and pursue ways to improve the efficiency and effectiveness of
administrative procedures used by students, faculty, visitors and
staff. May order and maintain sufficient inventory of office
supplies and equipment. May be assigned to lead, assist, coordinate
or support special projects as needed.
Job Duties
- Supports the programs and services provided by the School of
Criminal Justice by performing varied or related processes which
may include creating and maintaining databases and websites,
monitoring, facilitating, and enforcing compliance with established
criteria, guidelines and standards, etc.
Participates in accreditation-related activities.
Coordinates, attends, prepares materials for and/or takes
minutes at meetings and special events.
Plans and coordinates marketing and Forensic Science recruiting
events.
Coordinates accreditation-related activities, including data
collection and document control.
Prepares or assists in the preparation of budgets, grant
applications, proposals, status reports and/or financial
statements.
Organizes admissions materials and processes for the Admissions
Committee.
Maintains written marketing materials by organizing
inventories, placing orders, tracking usage, and ensuring materials
are available for recruitment and outreach activities.
Responds to information requests.
Orders and maintains sufficient inventory of lab /office
supplies and equipment.
Identifies and pursues ways to improve the efficiency and
effectiveness of administrative procedures used by students,
faculty, visitors and staff.
May be assigned to lead, assist, coordinate or support special
projects as needed.
Other duties as assigned.
Required Education and Experience:
- High school diploma or equivalent
- Two (2) years of experience in general office, clerical,
administrative support or related field
Knowledge, Skills and Abilities:
- Proficiency in Microsoft Office applications, specifically
Word, Excel, PowerPoint, Outlook, and Teams; and in record
keeping.
- Ability to manage multiple tasks and prioritize activity to
ensure deadlines are met.
- Excellent verbal and written communication skills.
- Excellent attention to detail
- Ability to maintain confidentiality and handle sensitive
information with discretion
- Ability to work collaboratively in a professional office
environment
- Demonstrated ability to work with frequent interruptions and
changing priorities
Preferred Qualifications:
- Bachelor’s Degree
- Experience with marketing, event planning and social media
platforms
- Knowledge of university infrastructure, policies, and
procedures
- Knowledge of university platforms, e,g, Banner, BlackBoard,
Slate
- Demonstrated ability to solve operational problems and make
suggestions for process improvement
Physical Requirements:
Ability to remain in a stationary position. Ability to operate a
computer and other office equipment including but not limited to
phone, printers, copiers, and calculators. Ability to communicate
with others and accurately exchange information.
Additional Physical Requirement:
Sedentary: Exerting up to 10 pounds of force occasionally and/or a
negligible amount of force frequently or constantly to lift, carry,
push, pull or otherwise move objects. Sedentary work involves
remaining stationary most of the time.