Administrative Specialist II-Owen Center

Beebe Job Description: GENERAL DESCRIPTION OF POSITION Arkansas State University – Beebe, a two-year residential community college associated with the Arkansas State University System, invites applications for an Administrative Specialist II for the Arts & Humanities Division. The primary purpose of this position is to assist the Dean of Arts & Humanities and oversee the Owen Center building. ESSENTIAL DUTIES AND RESPONSIBILITIES Assist Students, Faculty and Visitors in Owen Center. Prepare Student Work Study Part-Time Employment Authorizations and Timesheets. Prepare Faculty Part-Time Employment Authorizations. Collect Syllabi and Check Content for Accuracy. Collect Office Hours and Check for Accuracy. Keep Current List of Full-time and Adjunct Faculty contact information. Communicate to the Academic Dean regarding all faculty absences. Maintain Confidentiality of Student Records and Faculty information. Enter Requisitions Order and Receive Supplies for the Division. Pick up Supplies from Central Stores. Process and Order Textbook Requests for the Division. Maintain Division Accounts for Ordering Supplies. Handle Incoming and Outgoing Mail for Owen Center. Maintain the Owen Center Copier and Order Supplies Necessary for Copying. Report Maintenance and Janitorial/Cleaning Issues to Physical Plant. Submit Key Requests for Faculty, Adjuncts and Staff. Prepare Items for Submission to M&R or for Transfer of Property. Assist the Dean with the Faculty Class Schedule Each Term. Coordinate Room Assignments for Each Term. Keep Building Inventory of Owen Center. Data Entry of Annual Departmental Budgets. Monitor and Adjust Expense Budgets for Purchasing. Prepare Faculty and Adjunct Pay Authorizations Perform other duties as required or assigned the Division Dean. Perform any other related duties as required or assigned Required Qualifications: Education : Knowledge of a specialized field (however acquired), such as basic accounting, computer, etc. Equivalent of four years in high school, plus night, trade extension, or correspondence school specialized training, equal to two years of college. Experience General :7 to 11 months related experience and/or training. Minimum Salary or Salary Range: $25,552 Stand: occasionally Walk: occasionally Sit: frequently Use hand to finger, handle, or feel: regularly Reach with hands and arms: frequently Stoop, kneel, crouch or crawl: occasionally Talk or Hear: continuously Up to 10 pounds: occasionally Does this position have any special vision requirements? Check all that apply.: Close vision, Distance vision, Color vision, Peripheral vision, Depth perception, Ability to adjust focus Background Check Statement: This position will be subject to a pre-employment criminal, sex-offender registry background check. In cases where pre-determined, an additional financial/credit history/ background check may be required as well. Convictions that have been sealed or legally eradicated and misdemeanor convictions for which probation was completed and the case was dismissed, will be excluded. Disclosure does not constitute an automatic bar to employment. Factors such as dates of the offense, seriousness and nature of the violation, rehabilitation and position applied for will be taken into account. Background Check Requirements: Both ASU Beebe EEO Statement : Arkansas State University-Beebe shall provide equal opportunity for employment to all persons regardless of race, color, religion, sex, national origin, disability, age, or veteran status, and shall strive to achieve full and equal employment opportunity throughout our campuses for faculty and staff. Our goal is to foster a workplace community where individuals are valued for their diverse backgrounds and differences. Posting Number: NC3522014 Open Date: 08/04/2026 Special Instructions to Applicants: NOTE: If you are a veteran, disabled veteran, or spouse of a deceased veteran and would like Veteran’s Preference, we will need to see proof of status in order to grant that. Please see Veteran’s Preference section of the application for specific proof. Applicants for this position with ASU-Beebe must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with ASU-Beebe such as H1-B, F-1 (CPT/OPT), TN or any other status. U.S. Department of Labor Know Your Rights https://www.dol.gov/sites/dolgov/files/OFCCP/regs/compliance/posters/pdf/22-088_EEOC_KnowYourRights-ScreenRdr.pdf Family and Medical Leave Act (FMLA) https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf (English) https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlasp.pdf (Spanish) Employee Polygraph Protection Act https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf Organization Working at Arkansas State University-Beebe Arkansas State University-Beebe is an operationally separate, two-year institution of the Arkansas State University System. With campuses located in Beebe, Heber Springs, Searcy, and Little Rock Air Force Base, we offer associate degrees, certificates, and non-credit training for business and industry. The Beebe campus also collaborates with Arkansas State, a four-year university in Jonesboro, to offer baccalaureate and graduate degrees on the Beebe campus. Courses are also offered at additional locations within our service area, and many courses are taught in locations convenient to business and industry.