Job Summary

The Administrative Specialist, Undergraduate Admissions provides excellent customer service and oversees the general administrative and office functions for Undergraduate Admissions. Connects visitors with Admissions staff members, conducts follow-up calls and confirmation calls. Answers questions about admissions applications, deadlines, and supporting materials and supports application and data processing.

FGCU is building a culture of curiosity, commitment and collaboration. We value employees who successfully work with others and drive positive change through critical thinking and decisive action. If you thrive in an environment of innovation, accountability and mutual respect, you will find a good home here.

Job Description

Typical duties may include but are not limited to:

Serves as the first point of contact to internal and external audiences for Undergraduate Admissions and answers inquiries in a timely manner by e-mail, mail, telephone, and in-person.
Updates and maintains shared calendar, including maintaining and updating Undergraduate Admissions Counselors' schedule on a monthly basis.
Greets Admissions visitors, provides directions or information, and solves routine issues.
Responds to routine and moderately complex questions or issues regarding policies, procedures, and processes and ensures compliance at the unit level.
Answers general questions regarding residency procedures and appropriately directs complex questions to the Residency Coordinator. Assists with Residency data collection and processing.
Assists with the planning and execution of department sponsored campus-wide yield events, including event set up, preparation of materials, and event promotion.
Establishes and maintains systems for administration of records for the area, including electronic files, records, and databases.
Assists with admissions application processing and special initiatives. Performs data entry to assist Processing team, including processing application cancellations/withdrawals and tracking and uploading application documents in relevant systems.
Creates, maintains, and ensures electronic admissions records are complete, accurate, and up-to-date.
Maintains and updates internal lists, such as internal department contact information and admissions materials inventory.
Assists with preparation of promotional materials, including organizing and assembling of admissions packets.
Composes and prepares written documents and correspondence for the office, including memos, letters, presentations, and spreadsheets.

Other Duties

Performs other job-related duties as assigned.

Required Qualifications

This position requires a high school diploma and four years of full-time experience directly related to the job functions.
Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook).
Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Preferred Qualifications

Bachelor's Degree from an accredited institution in an appropriate area of specialization.
Work experience in a higher education setting.
Experience with Workday, Ellucian Banner or Slate.

This is a Preview Listing…

You must sign in to see the full job description, and to apply.

Manage / Upgrade this job to a Full Job Listing.

Find Your Best Opportunity

Tell them AcademicJobs.com sent you!

Administrative Specialist, Undergraduate Admissions

Florida Gulf Coast University

10501 FGCU Blvd, Fort Myers, FL 33965, USA

Job Summary

This is a Preview Listing…

Related Jobs - August 27, 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

75th Annual Highway Geology Symposium

GSA Annual Meeting 2026

AGU Fall Meeting 2026

Southeastern Section Meeting 2027

APS Division of Nuclear Physics Meeting (DNP 2026)

68th Annual Meeting of the APS Division of Plasma Physics (DPP 2026)

Joint March Meeting and April Meeting — Global Physics Summit 2027

Administrative Specialist, Undergraduate Admissions

Florida Gulf Coast University

10501 FGCU Blvd, Fort Myers, FL 33965, USA

Job Summary

This is a Preview Listing…

Related Jobs - August 27, 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

75th Annual Highway Geology Symposium

GSA Annual Meeting 2026

AGU Fall Meeting 2026

Southeastern Section Meeting 2027

APS Division of Nuclear Physics Meeting (DNP 2026)

68th Annual Meeting of the APS Division of Plasma Physics (DPP 2026)

Joint March Meeting and April Meeting — Global Physics Summit 2027

Administrative Specialist, Undergraduate Admissions

Florida Gulf Coast University

10501 FGCU Blvd, Fort Myers, FL 33965, USA

Job Summary

This is a Preview Listing…

Related Jobs - August 27, 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

75th Annual Highway Geology Symposium

GSA Annual Meeting 2026

AGU Fall Meeting 2026

Southeastern Section Meeting 2027

APS Division of Nuclear Physics Meeting (DNP 2026)

68th Annual Meeting of the APS Division of Plasma Physics (DPP 2026)

Joint March Meeting and April Meeting — Global Physics Summit 2027

Administrative Specialist, Undergraduate Admissions

Florida Gulf Coast University

10501 FGCU Blvd, Fort Myers, FL 33965, USA

Job Summary

This is a Preview Listing…

Related Jobs - August 27, 2026

Related Conferences

2026 AAA Annual Meeting: On the Verge

87th Annual Meeting of the Society for Applied Anthropology

AABA Annual Meeting 2027

75th Annual Highway Geology Symposium

GSA Annual Meeting 2026

AGU Fall Meeting 2026

Southeastern Section Meeting 2027

APS Division of Nuclear Physics Meeting (DNP 2026)

68th Annual Meeting of the APS Division of Plasma Physics (DPP 2026)

Joint March Meeting and April Meeting — Global Physics Summit 2027