Administrative Support Associate

Overview

The Department of English in The College of Liberal Arts is hiring for an Administrative Support Associate. This role provides administrative and general clerical support within an academic department or outreach program with responsibility for a broad variety of office and project support duties and tasks.

Responsibilities

• Performs multiple duties which are a mix of administrative and clerical in nature, which may include, but are not limited to data gathering, data management, correspondence, filing, calendar management, event scheduling, registration, mail distribution, answering the phone, website maintenance, and purchasing/ordering supplies.
• Provides budget tracking and monitoring, payroll processing, travel/expense voucher processing, as well as other expenditure processing.
• Advises faculty, staff, and students of standard policies or procedures.
• Acts as a liaison to other departments, clients, and students on behalf of manager, director, or department head.
• Acts as point of contact for purchasing or vendor/outside agencies.
• May perform some administrative duties which may include, but are not limited to budget coordination, human resources administration (beyond payroll entry), recruitment coordination, preparation of reports/documents/presentations, or coordination of complex projects or events.
• As an academic position, duties may also include but are not limited to scheduling classrooms, entering course information in to AU student scheduling system (OASIS), maintaining grades/registration, conducting teaching effectiveness surveys, contacting bookstores concerning textbooks, facilitating departmental presentations, and administrative issues related to student academic or financial status.

Qualifications

• High school diploma or equivalent
• 2 years of experience in clerical and administrative support services.

Substitutions Allowed for Experience: When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.