Administrative Support Associate

Administrative Support Associate

Posted: 25-Mar-26

Location: Charlotte, North Carolina

Categories: Project/Program Management/Planning, Staff/Administrative

Internal Number: 67106

Position Number: 001494

Department: College of Business (Col)

Employment Type: Permanent - Full-time

Months Per Year: 12

Essential Duties and Responsibilities:

The Department Coordinator serves as the primary point of contact for the Management and Marketing departments in the Belk College and effectively manages the demands and workflow of both. Duties include, but are not limited to:

• Event planning and support for departmental meetings and events
• Exam proctoring, Scantron processing, and other course-related and faculty support
• Department budget monitoring
• Assisting faculty with Digital Measures and departmental website updates
• Purchasing (49erMart, P-card), supply management, P-card reconciliation, and reimbursements for faculty, visiting scholars, search candidates, guest speakers, and student organizations
• Travel processing/expense report preparation
• Key requests (ARCHIBUS) and room reservations
• Support of the faculty recruitment process
• Supports data-entry needs for the departmental course schedule building
• Support of the faculty recruitment process (NinerTalent system; specific duties include updating position descriptions and job postings, coordination of external advertising, applicant tracking, interview scheduling, and travel reservations, and preparation of the hiring proposal) in collaboration with the department chair, search committee, and College Finance & Personnel Team

Minimum Experience / Education:

Required Minimum Qualifications:

Graduation from high school, or an equivalent combination of education and experience.

Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

Preferred Education Skills and Experience:

• Prior experience working in an administrative or office management role;
• Prior experience working in higher education and has experience using University systems such as Concur, Banner, and 49erMart.
• Experience with event planning/support;
• Prior customer service experience; and
• Ability to manage multiple projects simultaneously