Administrative Support Coordinator II (Pool)

Position Summary

Are you an experienced administrative professional interested in bringing your skills to San Diego State University while supporting departments during critical staffing needs? SDSU is establishing a pool of qualified candidates for temporary and emergency hire Administrative Support Coordinator II opportunities across the university. These appointments provide short-term administrative support to academic departments, colleges, administrative offices, programs, and other university units experiencing vacancies, leaves, workload demands, or other temporary operational needs.

Administrative Support Coordinators play an important role in keeping university operations organized, responsive, and moving forward. Depending on the assignment, responsibilities may include coordinating office operations, budgets and purchasing, personnel or academic processes, scheduling, records and reporting, communications, events, and special projects. These positions require strong organization, sound judgment, attention to detail, and the ability to independently manage multiple priorities while serving as a knowledgeable resource to faculty, staff, students, administrators, and other stakeholders.

Please note: This recruitment is for a temporary employment pool and is not tied to a specific current vacancy or department. Appointments will be made as temporary staffing needs arise and may vary in duration, schedule, department, and responsibilities. Temporary appointments may be eligible for reappointment based on operational needs and applicable university policies.

Key Responsibilities

Depending on the assignment, responsibilities may include:

• Administrative Operations: Coordinate complex administrative and office functions, maintain records and systems, manage calendars and deadlines, support meetings and events, and help ensure efficient day-to-day operations.
• Budget & Resource Support: Track financial activity and coordinate purchasing, payments, reimbursements, travel, and other transactions while maintaining accurate records and following university procedures.
• Personnel & Program Coordination: Support personnel, academic, programmatic, or operational processes by preparing and tracking documentation, maintaining confidential records, and coordinating activities such as recruitment, appointments, onboarding, evaluations, or scheduling.
• Project Coordination: Coordinate administrative projects and initiatives from planning through completion, monitor timelines and deliverables, research issues, and recommend practical solutions.
• Communication & Customer Service: Serve as a resource to faculty, staff, students, administrators, visitors, and external contacts by responding to inquiries, communicating procedures, and connecting stakeholders with appropriate resources.
• Policy & Procedure Support: Interpret and apply established university policies and procedures, identify administrative issues or discrepancies, and exercise sound judgment in determining appropriate next steps.
• Staff & Workflow Support: Depending on the assignment, provide training, coordination, or general lead work direction to support staff or student employees and assist with organizing workflow and priorities.

Why Join the Administrative Support Coordinator II Pool?

• Explore Opportunities Across SDSU: Be considered for administrative positions that may arise in a variety of academic and administrative units.
• Apply Your Skills Broadly: ASC II opportunities may span operations, academic administration, personnel processes, budgeting, communications, events, and project coordination.
• Make an Impact: Support the people and processes that keep SDSU's academic and administrative operations running effectively.
• Grow Your University Experience: Build expertise in higher education administration while collaborating with faculty, staff, students, and campus leadership.
• Find the Right Fit: Pool candidates may be considered for opportunities based on their experience, skills, and alignment with the needs of individual university units.

As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation. See what it's like to work at the CSU—watch our video and imagine your future here: Working at the CSU.

Position Information

• This recruitment will be used to fill full-time or part-time appointments on a temporary basis, depending on the staffing need. Temporary appointments are made for a specified period and may be renewed or end earlier in accordance with the applicable Collective Bargaining Agreement. Eligibility for benefits varies based on appointment type, time based, and applicable CSU policies and the Collective Bargaining Agreement.
• These positions are designated non-exempt under FLSA and are eligible for overtime compensation.
• The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary

San Diego State University is a dynamic and diverse institution supported by academic colleges, departments, administrative offices, student-facing programs, research units, and other campus operations that work together to advance the university's teaching, research, and service mission.

Administrative Support Coordinator II opportunities may be available across a variety of university units. Depending on the assignment, the position may support an academic department or college, administrative office, specialized program, or other campus operation. The specific department, reporting structure, responsibilities, work schedule, and appointment type will be communicated to candidates when they are considered for an available opportunity.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/ vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

• Demonstrated experience coordinating administrative or office operations and managing multiple priorities, projects, and deadlines.
• Strong organizational skills and attention to detail, with the ability to maintain accurate records and follow through on complex processes.
• Ability to interpret and apply policies and procedures, exercise independent judgment, and resolve administrative problems.
• Strong written and verbal communication skills and the ability to work effectively with a variety of internal and external stakeholders.
• Experience with office technology, software applications, and administrative systems, with the ability to quickly learn new tools and processes.
• Working knowledge of budget, purchasing, personnel, scheduling, records management, or other administrative functions is desirable.
• Experience working in a large or complex organization, such as a university, government or public agency, healthcare organization, nonprofit, or similarly structured environment, is preferred.

Compensation and Benefits

San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth.

Compensation:
Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department's budget and equity guidelines.

• Initial step placement is not expected to exceed Step 1($4,367 per month) for highly qualified candidates.
• Salary step placement for internal applicants will follow the CSUEU / Teamsters Collective Bargaining Agreement.
• CSU Classification Salary Range: $4,367-$6,362 per month (Step 1 – Step 20).
• Future increases, including step advancements, are subject to contract negotiations.

Full Benefits Package Includes:

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.

Our benefits are a significant part of total compensation. Learn more at the SDSU Benefits Overview.

SDSU Values

At SDSU, our diversity gives us power and benefits every single member of our community. Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment. We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Equal Opportunity and Excellence in Education and Employment

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information

Applications will be reviewed on an as needed basis.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant's current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Taylor Smith at tjaress@sdsu.edu.

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